Administrative Assistant Job at Clarity Recruiting in Redwood City

Overview

Executive Administrative Assistant – Redwood City, CA (Onsite: Mon–Thu, ideally Fri as well)

We\'re hiring a highly organized and dependable Executive Administrative Assistant to support multiple senior executives at a fast-paced and mission-driven company. This is a dynamic, onsite role focused on calendar management, scheduling, and office operations.

What You’ll Do

Executive Support

• Manage complex calendars and scheduling across multiple time zones for 3–4 senior executives (CEO, CLO, and others as needed).
• Coordinate internal and external meetings, including room bookings, agendas, and logistics.
• Handle travel coordination and serve as the go-to contact for all scheduling needs.

Office Administration

• Keep the office running smoothly and fully stocked (including kitchen supplies, equipment, etc.).
• Organize catering and lunch orders for meetings and team events.
• Troubleshoot and resolve office issues proactively.
• 2+ years in an administrative or office management role (startups or fast-paced environments a plus).
• Exceptionally organized, responsive, and detail-oriented.
• Confident managing multiple priorities with minimal oversight.
• Professional and clear communicator.
• Comfortable using tools like Google Workspace, Zoom, Slack, and modern calendar systems.
• Reliable, resourceful, and positive — you love keeping things (and people) on track.

Job Details

• Seniority level: Associate
• Employment type: Contract
• Job function: Administrative
• Industries: Software Development

Other postings and salary postings for similar roles in the area are included for context but are not part of this job description.