Executive Assistant Job at Russell Tobin in Burbank

Overview

Job Summary: Senior Executive Assistant

Location: Onsite at 2300 W Riverside Dr, Burbank, CA (Remote Fridays)

Hours: 9:00 AM – 6:00 PM

Pay Range: $30 - $32/hr (depending on experience)

Contract Duration: 2 months with possible extension

Reports To: Executive Vice President, Head of Strategy & Operations

Responsibilities

• Provide high-level administrative support to the EVP and other senior executives within the Entertainment Television Strategy & Operations team.
• Manage extensive and complex calendars, scheduling meetings and coordinating logistics
• Process expense reports and coordinate business travel
• Provide office management support, including supply orders and facilities coordination
• Onboard new employees (physical/IT access, equipment, orientation)
• Support onsite and offsite event coordination
• Handle sensitive and confidential information with discretion
• Serve as liaison between EVP and internal/external partners
• Build and maintain relationships across all levels of the organization
• Conduct research and prepare materials for presentations and decision-making
• Partner with team members to ensure project alignment and progress

Qualifications

• Minimum 2 years in an administrative role, ideally supporting senior executives or C-suite
• Proficient with Microsoft Office Suite, SAP, Concur, Teams, and AI tools
• Strong communication, organizational, and interpersonal skills
• Proven ability to manage heavy scheduling and multiple priorities
• Professional, proactive, and a collaborative team player
• Ability to maintain confidentiality and exercise sound judgment