Senior Executive Assistant Job at Novatech, Inc. in Nashville

Novatech is The Managed Office Provider, offering a comprehensive portfolio of IT, Print, Cloud, and Security solutions for organizations across the country. We are growing nationwide and expanding into new markets across the US. This growth has created additional opportunities for talented tech-minded individuals to join our team. Bring your career to Novatech and join our incredible team of Managed Office Experts.

Imagine working for a company that awards innovation, teamwork, and growth. Novatech has been honored as an industry leader, a "Best and Brightest Company to work for," and we just keep getting better! Bring your talents to Novatech and immerse yourself in a company that provides great benefits, professional development, and a passionate team of co-workers!

Novatech has an exciting opportunity for you as SENIOR EXECUTIVE ASSISTANT, supporting the CEO and Senior Executive Team. This position reports to our Chief Executive Officer and is based out our NASHVILLE HEADQUARTERS.

Position Overview

We are seeking a highly skilled Senior Executive Assistant to provide comprehensive support to the CEO and Senior Executive Team. This role is pivotal in ensuring the seamless operation of executive priorities by managing complex scheduling, coordinating key initiatives, and driving special projects.

In addition to supporting daily executive operations, the Senior Executive Assistant will serve as the project manager for acquisitions, ensuring timelines, deliverables, and integration activities are closely tracked and aligned with strategic objectives. The successful candidate will demonstrate exceptional judgment, the ability to anticipate needs, and a talent for balancing multiple priorities in a fast-paced environment.

Key Responsibilities

• Bridge strategic vision with day-to-day execution by aligning initiatives with organizational goals.
• Manage calendars for the CEO and Senior Executive Team, resolving scheduling conflicts and prioritizing high-impact activities.
• Coordinate travel arrangements, including itineraries, logistics, and expense reporting.
• Prepare agendas, briefing documents, and meeting materials for executive leadership and board meetings.
• Schedule, take notes, track follow-up items, and ensure accountability on deliverables from executive meetings.
• Track key initiatives, deadlines, and commitments to ensure executive objectives remain on course.
• Serve as project manager for acquisitions, coordinating activities across functions, tracking milestones, and ensuring successful execution.
• Support onboarding of new executives

Experience

• 7–10 years of experience supporting C-level executives in a fast-paced, complex environment.
• Demonstrated success in managing projects or cross-functional initiatives, preferably at the executive level.
• Experience working with a senior leadership team or board of directors.

Skills

• Exceptional organizational and multitasking abilities, with meticulous attention to detail.
• Strong project management skills, with the ability to drive initiatives from planning through completion.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite and collaboration tools (Excel, PowerPoint, Teams, Zoom, SharePoint, etc.).
• Strong judgment, discretion, and ability to handle highly confidential information.
• Professional demeanor with the ability to manage competing priorities effectively.

Novatech, Inc. Offers:

• Market competitive salary + uncapped commissions and sales competition bonuses
• Mileage reimbursement
• Comprehensive benefit package including medical, prescription, dental, vision, life insurance and other supplemental coverage.
• 401(k) plan with matching company contribution
• Generous Paid Time Off, Volunteer Time Off, Floating Holiday, Company Holidays and Parental Leave
• $300 per year to contribute to achieving your personal wellness and fitness goals.
• Employee Recognition Programs

Novatech, Inc. provides equal employment opportunities (EEO) to all employees and applicants. We consider qualified applicants for employment regardless of race, color, religion, creed, national origin, sex, pregnancy, sexual orientation, gender identification, disability, alienage or citizenship status, marital status, genetic information, veteran status, or any other characteristic protected under applicable law.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.