Daley And Associates, LLC. is hiring: Executive Assistant - 26732 in Boston

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Executive Assistant - Investment Management - Boston, MA

We are seeking candidates for an Executive Assistant position with a highly successful investment management firm located in Boston, MA. The Executive Assistant will support multiple individuals, maintain heavy calendar management, coordinate travel arrangements (domestic and international), and prepare materials for meetings, etc. The ideal candidate will have 2+ years of administrative experience preferably within the investment management industry.

This is a 6 month contract-to-hire position that will pay $27-33/hr (depending on experience) within a 40-hour work week. This position is required to be onsite 4 days per week in their Boston office.

Responsibilities:

• Provide proactive and efficient calendar management, ensuring optimal scheduling and time allocation via MS Outlook.
• Coordinate complex domestic and international travel arrangements and detailed itineraries.
• Manage end-to-end logistics for internal and external meetings across multiple stakeholders.
• Prepare and produce high-quality, detail-oriented materials, including client reports, presentation decks, and meeting preparation packets.
• Handle day-to-day administrative tasks, such as managing incoming mail, maintaining filing systems, and preparing expense reports.
• Support various projects, including coordination of special events and hosting external visitors.
• Cultivate and maintain strong, collaborative relationships with internal teams and external partners.
• Perform additional administrative and project-related duties as assigned.
  
  

• Bachelor’s degree in Administration, Business, or related field required.
• 2+ years of administrative experience within a professional services environment.
• Prior experience in the investment management industry is strongly preferred.
• Exposure to global business contexts, whether through professional or personal experience, is highly valued.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Exceptional attention to detail, a high standard of work quality, and a commitment to accuracy.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
• Proactive, solution-oriented mindset with the ability to anticipate needs and address challenges independently.
• Demonstrated professionalism, reliability, discretion, and sound judgment.
• Ability to remain flexible and composed in a fast-paced environment, including managing last-minute changes.
  
  

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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