Executive Personal Assistant Job at Mahler Private Staffing in Orlando
Mahler Private Staffing, Orlando, FL, United States, 32885
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Overview
Executive Personal Assistant to Global CEO — Palm Beach, FL (Hybrid)
Are you a proactive, problem-solver and a trusted gatekeeper? Do you thrive in high-performance environments where precision, discretion, and agility are paramount? A globally recognized CEO is seeking a top-tier Executive Personal Assistant to serve as a true right hand—someone who can anticipate needs, eliminate friction, and leverage their time.
This is not just a job. It’s a career-defining opportunity to support a dynamic leader.
The principal would like to hire by October 1, 2025. They are willing to hire sooner or wait an additional week or two for the right candidate.
Location
- Palm Beach, FL
- Hybrid between the Principal’s residence and your home office
Key Responsibilities
- Manage a dynamic, ever-evolving calendar with precision and foresight
- Coordinate high-level meetings and events
- Arrange all aspects of business, personal, and family travel (domestic & international).
- Serve as liaison to board members, investors, and senior leadership
- Handle confidential communications and correspondence with grace and professionalism
- Support personal and household logistics, vendor management, inventory, and errands
- Manage expense reports and coordinate bill pay
- Be available after hours and on weekends for urgent changes or support
- Anticipate needs, solve problems before they arise, and ensure every detail is accounted for
Qualifications
- A seasoned EPA with 5+ years supporting C-suite executives with excellent, verifiable references
- A strategic thinker with exceptional organizational and communication skills
- A tech-savvy operator fluent in Microsoft Office, PC, iPhone, and adaptable to new platforms
- A proactive, resourceful self-starter who thrives in autonomy and collaboration
- A discreet professional with sound judgment and a high level of confidentiality
- A long-term player who’s ready to commit and grow with the role
- Valid U.S. work authorization and driver’s license
Compensation and Terms
- Base compensation $160,000 - $185,000 commensurate with qualifications and experience
- General work schedule is Monday to Friday, either 8:30 am to 5:30 pm or 9:00 am to 6:00 pm with flexibility for some after hours and weekend support
- Excellent benefits package includes an annual discretionary bonus, excellent health/dental/vision insurance, PTO, and NYSE holidays.
Mahler Private Staffing provided pay range
This range is provided by Mahler Private Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$160,000.00/yr - $185,000.00/yr
Additional compensation types
Annual Bonus
To Apply
To Apply: Please apply at www.mahlermatch.com for consideration; please include your compensation requirements and a cover letter expressing your interest. Qualified applicants will be contacted. Immediate interviews available.
Seniority level
- Mid-Senior level
Employment type
- Full-time
Job function
- Administrative
Industries
- Staffing and Recruiting