Iowa City Schools is hiring: Activities Secretary 25-26 in Coralville

Activities Secretary - School Year

QUALIFICATIONS :

• High school diploma required
• Experience in an athletic department or school setting is a plus
• Proficient in typing, filing procedures, and word processing
• Knowledge and experience in working with computers and software systems such as Bound and Infinite Campus
• Competency in bookkeeping, budget management, and invoice processing
• Positive relationship skills and the ability to communicate effectively with coaches, athletes, parents, and staff
• Strong organizational and time-management skills with attention to detail
• Ability to work independently and handle multiple responsibilities under tight deadlines
• Such alternatives to the above qualifications as the District may find appropriate and acceptable

REPORTS TO:

• Building Administration

SUPERVISES:

• NA

JOB GOAL(S):

Provide administrative and creative support to the athletic department and school administration, assisting with day-to-day operations while helping promote athletic and club events, student achievements, and community engagement. This role supports coaches, clubs, club sponsors, office staff, administration, and students through effective communication, event coordination, and content creation. The goal is to contribute to a professional, organized, and inclusive environment that encourages school spirit, strengthens community ties, and enhances the overall student experience.

POSITION RESPONSIBILITIES:

• Administrative Support to the Athletic Department, Office Staff and Administration
• Event and Game-Day Coordination
• Creative Communications and Social Media Support
• Awards, Recognition, and Promotion
• Student and Family Engagement
• Community and Outreach Support
• Seasonal and Facility Support Tasks

JOB SPECIFIC RESPONSIBILITIES:

• Assist the Athletic Director with scheduling appointments, directing inquiries, and organizing incoming correspondence.
• Provide secretarial support to Office Staff and Administrators.
• Support the preparation and distribution of athletic anc club related materials, including schedules, forms (e.g., participation, physicals), and data entry.
• Help maintain consistent communication with parents, athletes, coaches, and staff regarding athletic and club schedules, events, and required documentation.
• Provide support for weather-related updates and the logistics of postponed or canceled events.
• Assist with preparing event-day reminders and communications for officials, event staff, and visiting teams.
• Help organize event workers, including ticket takers and game supervisors, under the direction of the Athletic Director.
• Support transportation coordination by tracking schedules and assisting with communication between the athletic office and the transportation department.
• Assist in preparing and organizing award materials, such as banquet certificates and academic recognition.
• Help coordinate community engagement opportunities for athletic teams and clubs, such as volunteer days, youth clinics, and local partnerships.
• Maintain and update athletics/clubs bulletin boards and digital signage with team news, schedules, and promotional content.

TERMS OF EMPLOYMENT:

187 contract days

Salary and calendar year to be evaluated in accordance with Board Policy of the Iowa City Community School District.

EVALUATION :

Performance of this job will be evaluated in accordance with provisions of the District’s policy on Evaluation, State Statute, and any applicable Collective Bargaining Agreement.