Baltimore City Public Schools is hiring: Elementary Administrative Assistant/Ath

Elementary Administrative Assistant/Athletic Director Secretary

Lone Tree Elementary

Lone Tree , IA 52755

Support - Position - Administrative Assistant/Support

Job Number 8600041761

Start Date 09/29/2025

Open Date 09/18/2025

Closing Date

Job Title: ELEMENTARY SCHOOL SECRETARY / ATHLETIC DIRECTOR SECRETARY

Reports to: Elementary School Principal / Athletic Director

Basic Job Description : To assure the smooth and efficient operation of the school office so that the office\'s maximum positive impact on the education of the children can be realized. Improve the efficiency and effectiveness of the athletic department.

Responsibilities

Elementary Secretary

• Welcomes visitors promptly, courteously, and professionally with a positive attitude.
• Distribution of the mail to all staff. Assists with any postal duties for the district and staff.
• Answering the phone and emails in a professional, positive manner and relaying messages appropriately.
• Do all necessary preparations for student registration at the start of the year.
• Office space is kept at a functional level of neatness.
• Deliver messages to students, staff, and principal(s) as necessary.
• Helps with State Reporting as needed.
• Maintains daily attendance. Writes out admit slips when necessary.
• Enters, updates and prints reports from Power School.
• Updates, adds and drops all students in Power School.
• Maintains student files appropriately. Also keeps student file information confidential.
• Mails all student records for students who transfer to their new school.
• Organizes and makes announcements as needed.
• Orders and maintains supplies in the office.
• Helps with the copier in the office, including ordering toner, fixing jams, calling for repairs.
• Collects various information as asked by the principal or staff.
• Reviews leave requests, manages the sub calendar, and oversees substitute timesheets.
• Provides nursing care for students in the absence of the nurse.
• Collects and receipts money and forms for various activities, fundraisers, and/or lunch money throughout the year.
• Prepares and updates calendars, lists and forms as directed.
• Prints and distributes report cards as needed.
• Updates elementary website pages
• Communicates with parents through the elementary platform (Dojo)
• Creates social media posts to highlight the elementary activities and successes
• Perform other duties as assigned by the principal.

Athletic Director Secretary

• Communicates student management information to parents as needed.
• Oversees facility usage calendar in the scheduling system for staff and community.
• Creates weekly schedules to be posted on social media and sent out to staff.
• Create social media posts that highlight the athletic department.
• Assist with athletic purchase orders and ordering of supplies.
• Communicate with the athletic director and coaches regarding updates on fundraisers.
• Collect and deposit money for athletic needs when necessary.
• Assist with organization and communication of transportation with coaches, athletic director and transportation director.

The statements contained herein describe the scope of the responsibility and essential functions of this position, but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts management\'s right to assign or reassign duties and responsibilities to this job at any time unless restricted by a negotiated contract.

Job Description Attachment

Salary Range Starting at $15.64/hour, with higher pay based on experience