Legal Secretary – Plaintiff Personal Injury Law Firm Job at WhiteCap Search in C

Overview

A well-regarded plaintiff personal injury law firm in Chatham, NJ, is seeking a skilled Legal Secretary/Assistant to join their team full-time. This role supports attorneys in a dynamic, client-focused environment with a strong emphasis on litigation, medical record management, and court filings. If you thrive in a fast-paced setting and bring precision, organization, and legal expertise, this is an excellent opportunity to contribute to meaningful cases while advancing your career.

Base pay range: $30.00/hr - $35.00/hr

Responsibilities

• Transcribe and proofread legal documents, memos, and correspondence.
• E-file documents with the court, monitor incoming e-court documents, save to the document management system, notify attorneys, track motion opposition and reply deadlines, and manage carry/withdraw processes as needed.
• Manage attorney calendars.
• Prepare HIPAA authorizations to obtain client medical records, request records from providers, track progress, and follow up to ensure receipt.
• Prepare expert packages and maintain records of experts for each case.
• Draft tort claim notices.
• Process third-party and vendor invoices.

Qualifications

• 3 years’ experience as a legal secretary/assistant in a plaintiff personal injury firm (medical malpractice experience a plus).
• Proficiency with litigation management software (Smart Advocate a plus).
• Advanced proficiency in Microsoft Office programs.
• Experience with dictation and transcription software.
• Knowledge of online court filing systems.
• Familiarity with legal documents, and legal and medical terminology.

Disclosures

Disclosure: The hourly rates and/or salaries listed may or may not reflect total compensation packages including bonus and fringe benefits, etc., nor are the advertisement(s) posted a guarantee of a certain compensation package for a position or bona fide offer of employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Experience Level

Mid-Senior level

Employment Type

Full-time