Scottcountyva is hiring: Office Assistant Position in August
Scottcountyva, August, CA, United States
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Scott County, VA Administration Office is seeking a Full Time Office Assistant. Salary Range is $38,000-$42,000 DOQ. Position is open until filled.
GENERAL DEFINITION OF WORK: Performs intermediate clerical work providing assistance to the public and receiving and routing the calls to proper person or agency; does related work as required. Will serve as the county’s ADA Compliance Officer. Work is performed under regular supervision of the County Administrator.
ESSENTIAL FUNCTIONS/TYPICAL TASKS: Answering multi-line telephone; routing calls; assisting the public; providing routine information; performing office assistance tasks.
(These are intended only as illustrations of the various types of work performed. The omission of specific duties doesnot exclude them from the position if the work is similar, related, or a logical assignment to the position.)
- Answers telephones and directs incoming calls to various staff, offices or agencies.
- Updates the various signs in the office and board room.
- Acts as receptionist, greets visitors and public and refers them to proper party or makes appointments.
- Provides general information regarding agency activities and functions to the public.
- Ensures office equipment is functioning properly.
- Processes incoming and outgoing mail and parcels; delivers mail to post office daily or as needed.
- Maintains reservation book for meeting spaces.
- Assists with preparing large mailings.
- Types routine forms, charts, memoranda and reports.
- Does filing for Administrative Assistant and County Administrator.
- Prepares and processes waste permits.
- Updates the county website.
- Prepares the hospitality cart for all BOS meetings (coffee, bottled water, candy dishes, etc.).
- Performs various tasks in MUNIS including, but not limited to, scheduling pre-employment screens and background checks, processing of new employment on-boarding paperwork, preparing personnel files, setting up all new vendors, etc.
- Inform department heads of open enrollments and schedule appointments as needed.
- Maintain keys and check-in/out log for county car.
- Decorate lobby area for holidays.
- Keep inventory of first aid supplies.
- Performs a variety of office assistance tasks when requested.
- Prepares bills and posts payments for various County accounts.
- Create deposits for various revenue sources and take to Treasurers office.
- Performs tasks during an emergency declaration in the County.
- Trained to process payroll and related reports for County and School System (enters paper timesheets for time and attendance).
- Serves as the ADA Compliance Officer.
- Performs related tasks as required.
KNOWLEDGE, SKILLS, AND ABILITIES: General knowledge of standard office and receptionist procedures and operation of complex phone system and base radio system; general knowledge of the functions and activities of the County, ability to speak clearly; ability to understand and follow written and oral directions; ability to operate standard office, word and data entry equipment; ability to establish and maintain effective working relationships with associates and the general public.
EDUCATION AND EXPERIENCE: Any combination of education and experience equivalent to graduation from high school and some office computer and word processing experience. Payroll experience will be given preference.
PHYSICAL REQUIREMENTS: This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires reaching, standing, fingering, grasping and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, visual inspection involving small defects and/or small parts, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.
SPECIAL REQUIREMENTS: Possess a driver’s license valid in the Commonwealth of Virginia.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.