Office Administrator Job at Northbound Search in New York

Overview

A well-established investment firm is seeking a highly organized, detail-oriented Office Administrator to support the smooth day-to-day operations of its office. This is an excellent opportunity for an administrative professional who takes pride in creating a polished, efficient, and professional work environment.

The ideal candidate will have at least 2 years of experience in an administrative or office support role and be comfortable working in a fast-paced, team-oriented setting.

Responsibilities

• Manage front office operations, including greeting guests, handling calls, and coordinating supplies
• Provide general administrative support across teams, including meeting coordination and scheduling
• Maintain a clean, professional, and well-functioning office environment
• Coordinate with vendors, service providers, and building management
• Support onboarding logistics and assist with internal communications
• Help plan and execute internal events and meetings as needed
• Uphold a high standard of professionalism and attention to detail at all times

Qualifications

• 2+ years of experience in office administration or a related support role
• Strong communication and interpersonal skills
• Excellent organizational and multitasking abilities
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• A proactive and service-oriented mindset
• Ability to handle tasks with discretion and professionalism

Compensation & Benefits

• Base salary range of $75,000 $85,000, based on experience
• 100% of benefits paid by the employer
• Supportive and team-oriented work environment
• Opportunity for long-term growth within a respected investment firm

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