Office Manager Job at Career Group in Palo Alto

Get AI-powered advice on this job and more exclusive features. This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $90,000.00/yr - $120,000.00/yr A fast-growing tech startup in Palo Alto, CA is seeking a warm, organized, and proactive Office Manager to create a comfortable, productive, and engaging workplace for their team. This is a full-time, in-office position that offers the opportunity to shape team culture, oversee essential operations, and support leadership in a dynamic, startup environment. This is an exciting opportunity to join a collaborative and passionate team that values creativity, efficiency, and team bonding. The company offers competitive compensation, a supportive work culture, and the chance to make a direct impact on employee experience and office operations. Responsibilities: Manage daily office functions, including opening and closing procedures Coordinate catered lunches, dinners, and snacks for the team Source, order, and maintain office supplies and equipment Manage vendor relationships, including contracts and payments Oversee office maintenance and troubleshoot facility issues Handle basic tech setup and coordinate with IT as needed Plan and execute fun and engaging team events (in-person and virtual) Assist with welcoming and onboarding new team members Help coordinate the company’s annual offsite Prepare meeting spaces and materials Support founders and leadership with administrative tasks Assist with improving the overall office atmosphere and layout Lead ad hoc administrative and operational projects as needed Coordinate quarterly U.S. visits for employees based in another country Book travel and housing for remote team members Support immigration documentation and compliance efforts Qualifications: 2+ years of experience in office management, administration, or a similar role within a fast paced start-up environment. Proven ability to work independently and solve problems with minimal guidance Excellent organizational skills and keen attention to detail Warm, welcoming demeanor with strong interpersonal skills Event planning and team-building experience Comfortable in a fast-paced startup environment Self-starter mentality with anticipation for team needs Cultural awareness and respect for diversity Experience in a startup or tech setting Proficiency with Google Workspace, Microsoft Office, and productivity tools Basic financial literacy (budgeting, invoicing, expense tracking) Background in hospitality or customer service $90K - $120K base salary range, equity and benefits You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the perfect time to stand out from the crowd. We will consider qualified applicants with criminal histories for employment in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring. Seniority level Seniority level Associate Employment type Employment type Full-time Job function Job function Administrative Industries Staffing and Recruiting Referrals increase your chances of interviewing at Career Group by 2x Inferred from the description for this job Vision insurance Medical insurance 401(k) Get notified about new Office Manager jobs in Palo Alto, CA . San Francisco Bay Area $80,000.00-$100,000.00 2 weeks ago Executive Assistant to Managing Partner - Venture Capital Executive Assistant to General Partner at Well-known Venture Firm Palo Alto, CA $130,000.00-$150,000.00 2 weeks ago Redwood City, CA $72,000.00-$85,000.00 3 months ago Executive Assistant to Ken DeLeon - Onsite - Real Estate Palo Alto, CA $135,000.00-$160,000.00 23 hours ago Brisbane, CA $110,000.00-$150,000.00 22 hours ago San Francisco Bay Area $125,000.00-$150,000.00 3 weeks ago Executive Administrative & Office Manager Executive Assistant to the Chief of Police San Mateo County, CA $140,000.00-$145,000.00 1 week ago We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr