Mission Staffing is hiring: Office Coordinator in New York

*This role begins as part-time and has the potential to transition into a permanent position based on performance*

Our client, a prestigious financial services firm, is seeking a Facilities Assistant to join their team! This role is integral to ensuring the smooth operation of the firm’s facilities and supporting day-to-day office functions. The position is fully on-site, requiring a proactive and hands-on approach to maintaining a clean, organized, and efficient workspace.

Responsibilities Include:

• Overseeing the maintenance and functionality of office facilities, including liaising with vendors and service providers.
• Managing inventory and procurement of office supplies and equipment.
• Assisting with coordinating office moves, renovations, and workstation setups.
• Supporting health, safety, and environmental compliance, including maintaining records and ensuring adherence to regulations.
• Handling general office requests, troubleshooting facility issues, and providing administrative support to the facilities team.
• Performing cleaning tasks as needed, including maintaining common areas and managing dishes.
• Setting up and maintaining conference rooms, including audio-visual equipment and seating arrangements.

Requirements:

• 2-8 years of experience in facilities management preferably within a financial services.
• Strong organizational skills and the ability to multitask in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional verbal and written communication skills.
• Hands-on experience with vendor management and coordinating office maintenance.
• The ability to lift and carry items weighing 30+ pounds.
• A proactive and detail-oriented mindset, with a customer service focus.