Office Coordinator Job at Staging Solutions - Events & Experiences in Houston

Overview

Staging Solutions is a growing, creative, and fast-paced company where every team member makes an impact. The Business Enablement team ensures day-to-day operations run smoothly so employees can focus on delivering great work.

The role of Office Coordinator is a hands-on position supporting the daily functions of the office, managing essential vendor relationships, and keeping things running efficiently for the whole team. If you’re detail-oriented, highly organized, and enjoy being the go-to person who makes things happen, this role is for you.

What You’ll Do

• Manage the Business Enablement department email inbox and route requests appropriately.
• Assign, track, and distribute approvals internally and externally for timely processing.
• Process invoices and prepare weekly check runs.
• Manage all incoming and outgoing mail, packages, and deliveries.
• Maintain and update vendor and contractor files, including W-9s and Certificates of Insurance (COIs).
• Respond to vendor and contractor inquiries in a professional and timely manner.
• Coordinate with external contractors and vendors on communication, documentation, and compliance.
• Process, reconcile, and allocate credit card statements.
• Oversee general office management functions, including filing systems, supply acquisition, and office technology.
• Serve as the point of contact for employees’ general office needs.
• Maintain a clean, organized, and functional office environment.
• Take on additional responsibilities as assigned.

What You’ll Bring

• Proven experience as an Office Coordinator, Office Administrator, or in a similar role.
• Strong organizational, time management, and multitasking skills.
• Excellent attention to detail with a high degree of accuracy.
• Ability to work independently and prioritize effectively.
• A solutions-oriented approach with clear and concise communication skills.
• Proficiency in Microsoft Office Suite, Adobe Acrobat, Google Workspace (G Suite), and QuickBooks.
• Familiarity with office management procedures and basic accounting principles.
• A proactive mindset — you look for ways to improve processes and boost efficiency.

What’s In It for You

• A collaborative, supportive, and fun work environment.
• Exposure to all aspects of a growing company — you’ll wear many hats and learn quickly.
• Opportunities to contribute ideas and help shape how our office operates.
• A culture that values initiative, accountability, and celebrating wins together.

Benefits

• 10 PTO days per year
• 5 STO (Sick Time Off) days per year
• 100% company-paid employee medical, dental, and vision insurance
• 401(k) with 6% company match (No vesting wait period)
• Cellphone stipend
• Company lunches and retreats
• Dynamic, Creative Work Environment with Real Impact

Location: Houston, TX (Onsite)

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative

Industries

• Events Services and Hospitality