Administrative Assistant Job at Captiv Creative in Houston

Base pay range

$40,000.00/yr - $50,000.00/yr

Direct message the job poster from Captiv Creative

About Captiv Creative

Captiv Creative is a full-service creative agency and production company based in Houston, Texas. We help brands and organizations tell powerful stories through film, photography, design, and immersive technology.

Our clients range from national brands to universities and Fortune 500 companies. We’re building a team of innovative problem-solvers who love creative storytelling, production, and forward-thinking technology. If that sounds like you — read on.

Position Summary

We’re hiring an Administrative Assistant who thrives on organization, communication, and technology. You’ll be the first line of contact for new inquiries — handling emails, phone calls, and scheduling — while supporting leadership and ensuring operations stay tight and efficient.

This role also includes helping us implement and optimize AI tools to improve workflows, from automating administrative processes to organizing data and streamlining communication.

If you’re resourceful, tech-savvy, and comfortable taking ownership of communication flow and operational support, you’ll fit right in.

Key Responsibilities

• Manage executive calendars, coordinate meetings, and maintain schedules.
• Handle inbound calls, emails, and inquiries — qualifying leads and flagging key opportunities or next steps.
• Organize and track correspondence across departments and clients.
• Assist with payroll, vendor management, and document organization.
• Support leadership by managing follow-ups, deadlines, and team communication.
• Order supplies, manage deliveries, and ensure the studio is stocked and organized.
• Use and implement AI tools (e.g., ChatGPT, automation apps, Notion AI, etc.) to improve operational efficiency and document workflows.
• Prepare internal reports, meeting notes, and follow-up summaries.
• Help onboard new hires and manage administrative checklists.

Qualifications

• 2+ years of administrative or office management experience (creative, production, or agency environment preferred).
• Strong communication and organizational skills — professional phone and email etiquette required.
• Proficient in Google Workspace, Microsoft Office, and project management tools (Monday.com, Notion, or similar).
• Comfortable with or eager to learn AI platforms and automation tools (ChatGPT, Zapier, Notion AI, etc.).
• Excellent multitasking and problem-solving abilities.
• Dependable, detail-oriented, and calm under pressure.

Why Join Captiv Creative

You’ll work directly with a driven leadership team shaping one of Houston’s most innovative creative agencies. Every day will be different — from managing operations and communications to helping us build better systems using AI. This is a chance to be part of a forward-thinking, fast-moving team where your ideas matter and your role directly impacts growth.

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Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Industries
• Advertising Services

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