Office Manager Job at Chatham Financial in Charlotte

Overview

Chatham is hiring an efficient and independent Office Manager to ensure smooth office operations and provide administrative support in our Charlotte, NC location. This role is focused on creating an environment that supports the team and contributes to culture and efficiency.

In This Role You Will

As the Office Manager, you will help create an environment that inspires people to do their best work and feel supported. You will shape how our office runs, build relationships across teams, and directly impact our culture and efficiency. This role suits someone who enjoys variety, is proactive, a problem solver, and takes pride in the office space.

Administrative and office-related needs

• Welcome guests and ensure a positive experience for employees and visitors.
• Organize the Charlotte office space and serve as the primary point of contact for staff regarding office needs.
• Manage physical building needs, stock office supplies, and ensure equipment is functioning; streamline administrative processes.
• Coordinate with Spectrum (Charlotte building management) for deliveries and mail.
• Assist with badging and building security with Spectrum, Chatham Support, and Chatham Security teams.
• Assist with presentation needs (binding materials, hosting client guests, etc.).
• Manage kitchen inventory, supplies, and equipment maintenance.
• Vendor management (cleaners, shredding service, equipment, etc.).
• Manage expense reports and client reimbursables.
• Collaborate with various teams to support onboarding/offboarding for team members and set up workstations.
• Collaborate with the Travel team on policies, procedures, and tools related to travel and expense booking to assist employees in accurate travel arrangements.
• Work with IT Support to resolve simple IT issues, organize equipment, and supply items to employees.
• Plan and coordinate employee, community, client events, and activities to support team culture.
• Monitor milestones, dates, volunteer activities, and events to foster a welcoming environment and lead related social activities.
• Coordinate with the headquarters Experience Team on companywide initiatives/events.
• Help plan and coordinate activities supporting the 1% initiative for the local community.

Your Impact

This role contributes to Chatham’s purpose by enabling proactive, warm interactions with employees and supporting clients through meeting coordination and event planning. The position supports our values of doing excellent work, teamwork, and building long-term relationships.

Contributors To Your Success

• Minimum 5 years of office management or administrative support experience.
• Ability to learn technologies quickly.
• Excellent interpersonal, verbal, and written communication skills.
• Highly organized with the ability to manage a fluid set of demands and follow through.
• Ability to handle highly sensitive and confidential information with trustworthiness.
• Humility and willingness to learn.
• Ability to juggle time-sensitive tasks and manage priorities.
• Ability to collaborate with peers and executives.
• Proficient computing skills including Microsoft Office (Excel, Outlook, PowerPoint, Word, Teams).
• Ability to multi-task, work under pressure, and remain calm.
• Detail-oriented and self-starter with the ability to work independently.
• Strong desire to provide exceptional service.
• Friendly disposition and willingness to travel to Chatham Financial headquarters in Kennett Square, PA.
• Must be able to lift up to 50 lbs.

About Chatham Financial

Chatham Financial is the largest independent financial risk management advisory and technology firm. We provide clients with debt and derivative solutions, in-depth knowledge, innovative tools, and a team of over 750 employees. We serve more than 3,500 companies across industries, handling substantial transaction volume annually. To learn more, visit chathamfinancial.com. Chatham Financial is an equal opportunity employer.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

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