Executive Assistant Job at Scottish Rite for Children in Dallas

Overview

Our patients are our number one priority! We're committed to giving children back their childhood!

Job Posting Title: Executive Assistant

Location: Dallas - Hospital

Additional Posting Details: Monday through Friday 0800 - 4:30

Job Description

Responsibilities

• Assist the designated executive to perform his/her duties effectively
• Answer and transfer phone calls, screening when necessary
• Welcome and direct visitors and Scottish Rite for Children staff
• Maintain filing systems as assigned, if applicable
• Retrieve information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Respond to and resolve administrative inquiries and questions
• Coordinate and schedule travel, meetings, and appointments for the executive
• Prepare agendas and schedules for meetings
• Record and distribute minutes or other records for meetings
• Treat all confidential material in a responsible and confidential manner

Qualifications

• High school diploma or equivalent required
• Bachelor's degree preferred
• Must have at least 2 years of Administrative Assistant experience
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently

Working Environment

• Working Conditions: Inside
• Working Position: Sitting, Walking
• Physical Demands: Light
• Physical Requirements: Repetitive Movement
• An Individual in this position will be required to lift or carry weight in this group: Up to 10lbs
• Sensory/Communicative activities essential to the performance of this position: Feeling, Hearing, Seeing, Speaking
• An Individual in this position will be exposed to: Inside environment