Executive Assistant Job at Ellison Medical Institute in Los Angeles

Overview

Job Title: Executive Assistant (Onsite) at Ellison Medical Institute, Los Angeles, CA

Our Mission: Formerly known as the Ellison Institute of Technology Los Angeles, the Ellison Medical Institute strives to spark innovation, leverage technology, and drive interdisciplinary, patient-centered research to continually enhance health, reimagine and redefine cancer care, and transform lives.

Established in 2016 as a medical research and development center, the Institute features innovation labs for artificial intelligence and molecular analytics and offers programs including a preventative medicine and cancer clinic, cross-disciplinary research laboratories, a health policy think-tank, and community outreach and educational programs. For more details, please visit emila.org.

Job Details

Annual Base Salary: DOE, $85,000-$130,000 plus bonus eligibility and a comprehensive benefits package

Location: Los Angeles, CA (Onsite)

Job Summary

The Ellison Medical Institute is seeking a thoughtful, resourceful, and service-minded Executive Assistant to support senior leaders. In this highly visible role, you’ll manage complex schedules, coordinate meetings and travel, and serve as a reliable point of contact across the organization. This role goes beyond calendar management to help shape a connected, collaborative culture, anticipate needs, and keep operations running smoothly.

Why You Should Join Us

• Make a Meaningful Impact: Support senior leaders advancing innovation in medicine and healthcare; your support enables momentum on critical initiatives.
• Foster Connection and Culture: Be a trusted partner across teams, support collaboration, and foster a positive work environment.
• Be at the Center of It All: Coordinate priorities, manage key information flows, and ensure daily operations run efficiently and with intention.

Key Responsibilities

• Calendar & Travel: Coordinate complex schedules, meetings, and travel across multiple time zones
• Executive Communications: Serve as the primary liaison on behalf of the Chief Translational Research Officer, Chief Science and Innovation Officer, and Chief Medical Officer, handling internal and external communications with professionalism
• Meeting Preparations: Draft correspondence, prepare materials, and manage follow-ups to ensure productive meetings
• Document Support: Create and refine presentations, agendas, and internal documents
• Expense and Budget Support: Submit timely expense reports and assist with basic budget tracking
• Team & Event Logistics: Plan team meetings and offsites; support onsite logistics for major events
• EA Team Collaboration: Partner with fellow EAs to align calendars and support organizational priorities
• Visitor Experience: Greet guests and occasionally lead tours of the Institute
• Culture Champion: Help foster a positive, engaged, and collaborative workplace culture

Minimum Qualifications

• Minimum 5 years of Executive Assistant experience, ideally supporting C-Suite or high-visibility leaders in fast-paced environments
• Clear, direct, and thoughtful communication skills
• Meticulous attention to detail and a highly organized approach
• Discretion, trustworthiness, and a deep respect for privacy and confidentiality
• Proficiency with productivity tools, calendar platforms, and internal systems
• Friendly, approachable, and service-oriented mindset
• Proactive and adaptable in managing evolving priorities
• Experience in a healthcare or medical setting is a plus

Additional Information

For the safety and health of employees, guests, and patients, the Ellison Medical Institute may mandate vaccination requirements for employment. Policies are subject to review and change to ensure they are appropriate under the circumstances.

The Ellison Medical Institute is an equal opportunity employer. We value inclusivity, collaboration, and emotional intelligence, and strive to build a diverse team that is curious, responsible, and dedicated to excellence.

Job Details (Snapshot)

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industries: Financial Services, Software Development, and Technology, Information and Internet

Referrals increase your chances of interviewing at Ellison Medical Institute.