Executive Assistant Job at Enpro Inc. in Charlotte

Overview

The Executive Assistant will primarily provide administrative support to EnPro’s CIO & VP, HR Operations and Talent. The successful candidate must exercise good judgment in a variety of situations, balance multiple priorities, and exhibit strong written and verbal communication, administrative, and organizational skills. The candidate must be able to handle matters with a critical sense of confidentiality and discretion.

Responsibilities

• Management of IT and HR Leadership team calendars, including alignment and integration with the Master Calendar
• Administratively support the IT and HR team
• Proactive identification and resolution of conflicting priorities across the department working with all key stakeholders
• Attention to detail, formatting, neatness, etc., of key materials prepared for internal and external distribution to the IT or HR teams
• Manage complex and frequently changing travel arrangements, and group logistics for department-related travel
• Assume meeting planning responsibilities for department and IT / HR meetings of various sizes and locations, including venue preparation, administrative support, logistics, lodging, etc
• Prepare electronic expense reports and manage department budget oversight
• Maintain department SharePoint sites
• Serve as a partner for other company executive assistants in planning and executing joint projects, company-wide functions, and administrative back-up
• Proactively identify emerging department needs and perform other duties as required
• Support / backup the Corporate recruiting process (coordinate interviews, initiate assessments / screenings / background checks, candidate correspondence)
• Support / backup the new hire process for the Corporate Office (welcome letter, send new hire paperwork, input new hire into system, conduct / coordinate employee launch orientation)
• Support / backup the planning / communication of activities (company events, support “FUN” committee)
• Support / backup enterprise-wide projects / initiatives (Annual President’s Awards, website and social media review, developing marketing material / surveys)
• Prepare, manage, and store documents as required
• Overtime and travel may be required

Required Skills

Key attributes for success

• Strong interpersonal skills and professional demeanor to work with high level leaders, team members and administrative staff
• Excellent written skills with all forms of communication (inter-office, PowerPoint, external communications)
• Excellent customer service skills, including an ability to respond to requests simply, calmly, courteously, and promptly
• A high level of discretion and trustworthiness to handle sensitive and confidential matters
• Excellent independent problem-solving skills and initiative
• Creativity in developing new ideas and solutions to enhance efficiency and effectiveness
• Ability to pull from internal and external resources to solve problems and complete tasks with minimal to no supervision
• Excellent organizational skills, proactive, and detail-oriented
• Ability to handle multiple tasks and prioritize appropriately
• Ability to anticipate and proactively address the needs of the CIO, VP HR, and the IT and HR departments
• Demonstrated time-management skills
• Proven flexibility in a dynamic workplace
• Willingness to assume responsibility and follow through
• Excellent command of Microsoft Office applications (Word, Excel, PowerPoint)
• Advanced proficiency in Microsoft PowerPoint and presentation design for strategy and roadmap creation
• SharePoint experience

Required Experience

• Proven track record in a fast-paced, performance-driven environment
• Minimum of five years' experience including working with high-level executives, managing complex schedules, and handling confidential information with discretion
• Associate degree or equivalent work experience
• Good judgment with a high degree of tact, diplomacy, and integrity
• Ability to anticipate needs, think critically and offer solutions
• Highly organized with strong attention to detail and calendar management skills
• Professional demeanor, strong judgment and maturity
• Exceptional communications skills, both verbal and written
• Strong interpersonal skills and ability to connect with people at all levels

Company information

Enpro is a leading industrial technology company focused on critical applications across many end-markets, including semiconductor, industrial process, commercial vehicle, sustainable power generation, aerospace, food and pharma, photonics and life sciences. The company operates in two segments: Sealing Products and Advanced Surface Technologies.

Equality and accommodations

At Enpro, we believe that diversity drives innovation and inclusion fosters growth. We are committed to creating a workplace where everyone feels valued and respected. Our employment decisions are based on merit, qualifications, and business needs, without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, military service, or any other status protected by applicable law. If you require accommodation due to a disability during the recruitment or assessment process, please contact Human Resources for reasonable accommodations. Enpro Inc. is an equal opportunity employer. Legal authorization to work in the United States is required. We will not sponsor employment visas now or in the future for this job.