IFab Corporation
Join Our Team Purchasing Specialist/Buyer
SAP USA Auto & Truck Parts, a fast-growing distributor in the heavy-duty automotive industry, is seeking a highly motivated and detail-oriented Purchasing Specialist/Buyer to join our team. This role plays a critical part in managing inventory levels, sourcing quality products, and ensuring timely procurement to support our operations and customer needs. If you thrive in a dynamic, fast-paced environment and have a strong background in purchasing or supply chain, we'd love to hear from you! Role
Executes daily purchasing operations, monitors open orders, and maintains vendor communication to ensure on-time, cost-effective replenishment. Daily Tasks
Issue and send Purchase Orders (POs) based on ERP signals or planning sheets Confirm receipt and accuracy of POs with suppliers Follow up on production status and estimated ship dates Track open orders and adjust delivery schedules as needed Record vendor confirmations, invoice changes, or delays Maintain current pricing, lead times, and MOQs in ERP Support urgent restock or airfreight requests from Sales or Logistics Communicate ETA updates to the Receiving and Warehouse teams Report vendor shortages or quality concerns to the Quality and Claims teams Department-Wide Responsibilities
All purchasing staff are expected to: Maintain accurate and up-to-date purchase data in ERP (e.g., NetSuite) Track product availability, shortages, and safety stock thresholds Work closely with Inventory Analysts, Supply Chain, and Warehouse Avoid overstocking by purchasing according to actual need and velocity Monitor landed costs (FOB, CIF, shipping, customs) for margin integrity Collaborate with Finance and Accounting on invoice discrepancies and payment terms Support private label program launches by ensuring packaging and timing align Work with the Logistics Team to ensure compliance with FTZ documentation (if importing to bonded zones) Daily / Weekly Task Examples
Frequency: Daily Task: Review ERP purchase recommendations, issue POs, confirm orders, update vendor timelines Frequency: Weekly Task: Analyze out-of-stock and low-stock reports, track open PO status, check shipment progress Frequency: Monthly Task: Evaluate supplier performance, run purchasing metrics, propose sourcing adjustments Frequency: Quarterly Task: Review long-term forecasts with Supply Chain, renegotiate contracts or bulk discounts Tools & Systems Used
ERP: NetSuite (purchase orders, vendor data, inventory status) Excel: For planning, tracking shipments, and vendor scorecards Email / WhatsApp / WeChat: For vendor communication (especially for international sourcing) Vendor Portals: For house brand partners or packaging vendors
SAP USA Auto & Truck Parts, a fast-growing distributor in the heavy-duty automotive industry, is seeking a highly motivated and detail-oriented Purchasing Specialist/Buyer to join our team. This role plays a critical part in managing inventory levels, sourcing quality products, and ensuring timely procurement to support our operations and customer needs. If you thrive in a dynamic, fast-paced environment and have a strong background in purchasing or supply chain, we'd love to hear from you! Role
Executes daily purchasing operations, monitors open orders, and maintains vendor communication to ensure on-time, cost-effective replenishment. Daily Tasks
Issue and send Purchase Orders (POs) based on ERP signals or planning sheets Confirm receipt and accuracy of POs with suppliers Follow up on production status and estimated ship dates Track open orders and adjust delivery schedules as needed Record vendor confirmations, invoice changes, or delays Maintain current pricing, lead times, and MOQs in ERP Support urgent restock or airfreight requests from Sales or Logistics Communicate ETA updates to the Receiving and Warehouse teams Report vendor shortages or quality concerns to the Quality and Claims teams Department-Wide Responsibilities
All purchasing staff are expected to: Maintain accurate and up-to-date purchase data in ERP (e.g., NetSuite) Track product availability, shortages, and safety stock thresholds Work closely with Inventory Analysts, Supply Chain, and Warehouse Avoid overstocking by purchasing according to actual need and velocity Monitor landed costs (FOB, CIF, shipping, customs) for margin integrity Collaborate with Finance and Accounting on invoice discrepancies and payment terms Support private label program launches by ensuring packaging and timing align Work with the Logistics Team to ensure compliance with FTZ documentation (if importing to bonded zones) Daily / Weekly Task Examples
Frequency: Daily Task: Review ERP purchase recommendations, issue POs, confirm orders, update vendor timelines Frequency: Weekly Task: Analyze out-of-stock and low-stock reports, track open PO status, check shipment progress Frequency: Monthly Task: Evaluate supplier performance, run purchasing metrics, propose sourcing adjustments Frequency: Quarterly Task: Review long-term forecasts with Supply Chain, renegotiate contracts or bulk discounts Tools & Systems Used
ERP: NetSuite (purchase orders, vendor data, inventory status) Excel: For planning, tracking shipments, and vendor scorecards Email / WhatsApp / WeChat: For vendor communication (especially for international sourcing) Vendor Portals: For house brand partners or packaging vendors