Accounting Specialist Job at Environmental Products Group in Apopka

Job Description:

The Accounting Specialist is responsible for managing the full cycle of accounts payable functions and performing accurate and timely account reconciliations. This role ensures all vendor invoices, expense reports, and related transactions are processed efficiently and in compliance with company policies, while maintaining accurate financial records and supporting monthly and year-end closing activities. The ideal candidate has strong analytical skills, exceptional attention to detail, and the ability to work both independently and collaboratively within the accounting team.

Responsibilities:

• Process and review vendor invoices, employee expense reports, and payment requests for accuracy, proper coding, and approvals.

• Ensure timely and accurate payment of vendor invoices, including ACH, wire transfers, and check disbursements.

• Monitor and reconcile accounts payable aging reports; research and resolve discrepancies promptly.

• Communicate with vendors and internal departments to resolve billing issues or payment inquiries.

• Investigate and resolve variances, discrepancies, and reconcile items in a timely manner.

• Assist in monthly, quarterly, and year-end close processes by providing accurate reconciliation schedules and supporting documentation.

• Ensure compliance with internal controls, accounting policies, and audit requirements.

• Assist with journal entries, accruals, and adjustments related to accounts payable and reconciliations.

• Support internal and external audits by providing requested documentation and explanations.

• Participate in process improvement initiatives to enhance efficiency, accuracy, and automation within accounts payable and reconciliation workflows.

Hours - Monday through Friday 8am - 5pm.

This is an in-office setting.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• Company paid short term & long-term disability

Requirements

Qualifications:

• Experience: 3-5 years of experience in accounts payable and/or account reconciliations (corporate or shared services environment preferred).

• Strong understanding of accounting principles (GAAP) and financial reporting.

• Proficiency with accounting software (e.g., QuickBooks) and Microsoft Excel (vlookups, pivot tables).

• Excellent analytical, problem-solving, and organizational skills.

• Strong attention to detail with a commitment to accuracy and meeting deadlines.

• Effective communication skills to interact with vendors, internal departments, and management.

Preferred Skills:

• Experience with automated invoice processing systems (e.g., FileBound, IntelliDealer by Vital Edge, Coupa).

• Knowledge of 1099 reporting and sales/use tax compliance.

• Familiarity with system implementations or process improvement projects.