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Purchasing Specialist
This is specialized technical work involving the purchasing of commodities, materials, supplies, equipment, and services to meet the operational requirements of the City of Oakland Park. Work includes adhering to established purchasing methods and procedures for procuring materials, supplies, services, and equipment. Assures compliance with local, state, and federal purchasing policies, procedures, and regulations governing public purchasing and competitive bidding. Assists with review of requisitions, records administration, preparation of specifications, and bid invitations, analyses of bids, and prepares recommendations. Essential job duties include: adhering to established policies and purchasing procedures for the requisition and procurement of materials, equipment, and services; assisting in the coordination and preparation of bid specifications, advertising, and selection processes for purchases requiring competitive bids; placing legal advertisements, assisting with the process of bid openings, assisting in tabulating bids, and making recommendations as to the most responsive responsible bidder; communicating with vendors, external sales staff, and all levels of internal staff concerning the availability and purchase of various items; preparing, issuing, reviewing and approving purchase orders within the scope of authority; referring high volume/cost purchase orders to supervisor for appropriate authorizations and approval; coordinating the auction or disposal of surplus equipment and supplies; assisting with the development and maintenance of purchasing manuals and the maintenance of records and internal controls relating to City purchasing activities; maintaining a comprehensive vendor resource and records system for all City purchasing activities; and consulting with and advising municipal departments of their purchasing needs. Knowledge, skills, and abilities include: substantial knowledge of governmental purchasing methods and procedures, including the laws and statutory requirements governing competitive bidding processes for purchases; substantial knowledge of office practices and procedures; ability to operate office equipment, computers, and spreadsheet software; knowledge of principles, techniques, and industry standards as applied to municipal property control and management; ability to analyze the purchasing needs of municipal departments and to support purchasing initiatives to provide effective service; ability to analyze bids, support the competitive bid process, and maintain the City's compliance with regulatory standards governing the work; and ability to establish and maintain working relationships with department heads, employees, vendors, salesmen, and the general public. Minimum acceptable education, training, and experience: high school diploma or GED; supplemented by three (3) years of administrative support and purchasing experience in a public sector agency, with practical experience in the competitive bid process and vendor files management. Preferred: Certified Public Purchasing Buyer (CPPB).
This is specialized technical work involving the purchasing of commodities, materials, supplies, equipment, and services to meet the operational requirements of the City of Oakland Park. Work includes adhering to established purchasing methods and procedures for procuring materials, supplies, services, and equipment. Assures compliance with local, state, and federal purchasing policies, procedures, and regulations governing public purchasing and competitive bidding. Assists with review of requisitions, records administration, preparation of specifications, and bid invitations, analyses of bids, and prepares recommendations. Essential job duties include: adhering to established policies and purchasing procedures for the requisition and procurement of materials, equipment, and services; assisting in the coordination and preparation of bid specifications, advertising, and selection processes for purchases requiring competitive bids; placing legal advertisements, assisting with the process of bid openings, assisting in tabulating bids, and making recommendations as to the most responsive responsible bidder; communicating with vendors, external sales staff, and all levels of internal staff concerning the availability and purchase of various items; preparing, issuing, reviewing and approving purchase orders within the scope of authority; referring high volume/cost purchase orders to supervisor for appropriate authorizations and approval; coordinating the auction or disposal of surplus equipment and supplies; assisting with the development and maintenance of purchasing manuals and the maintenance of records and internal controls relating to City purchasing activities; maintaining a comprehensive vendor resource and records system for all City purchasing activities; and consulting with and advising municipal departments of their purchasing needs. Knowledge, skills, and abilities include: substantial knowledge of governmental purchasing methods and procedures, including the laws and statutory requirements governing competitive bidding processes for purchases; substantial knowledge of office practices and procedures; ability to operate office equipment, computers, and spreadsheet software; knowledge of principles, techniques, and industry standards as applied to municipal property control and management; ability to analyze the purchasing needs of municipal departments and to support purchasing initiatives to provide effective service; ability to analyze bids, support the competitive bid process, and maintain the City's compliance with regulatory standards governing the work; and ability to establish and maintain working relationships with department heads, employees, vendors, salesmen, and the general public. Minimum acceptable education, training, and experience: high school diploma or GED; supplemented by three (3) years of administrative support and purchasing experience in a public sector agency, with practical experience in the competitive bid process and vendor files management. Preferred: Certified Public Purchasing Buyer (CPPB).