Ultimate Staffing
Overview
Location: Newport Beach, CA (In-office) Type: Full-Time, 8:30-5pm, Temp-to-hire Compensation: Up to $70k annual salary About the Role: We are looking for a highly organized and creative Event Project Coordinator to join a dynamic development team focused on fundraising and mission-driven events. This role supports the planning and execution of signature and regional events, helping drive donor engagement and philanthropic growth. You\'ll collaborate across departments, manage logistics, and ensure smooth execution of fundraising initiatives. If you thrive in fast-paced environments, love juggling multiple projects, and have a passion for impactful work, this role is for you.
Responsibilities
Support planning and execution of fundraising events, including timelines, scripts, and run-of-shows
Manage event logistics using platforms like Monday.com, Salesforce, CVENT, and GiveSmart
Coordinate production of event materials (invitations, signage, sponsorship decks, etc.)
Track and manage project deliverables across teams and vendors
Assist with registration, ticketing, auction setup, and reporting
Provide on-site event support and webinar coordination
Maintain and update e-commerce platforms and assist with shipping
Proof marketing content and collaborate with creative teams
Contribute to cross-functional projects and support organizational goals
Qualifications
Bachelor\'s degree in communications, marketing, event planning, or related field
1-2 years of experience in event coordination or project management
Strong organizational and multitasking skills
Excellent written and verbal communication
Familiarity with event/project management tools (e.g., Monday.com, CVENT, Salesforce, GiveSmart)
Ability to work weekends and adapt to changing priorities
Nonprofit experience is a plus, but not required
Work Environment
In-office role based in Newport Beach, CA
Traditional business hours with occasional weekend work
Collaborative, mission-driven team culture
Opportunity to contribute to meaningful fundraising efforts
Ready to bring your event expertise to a team making a difference? Apply now or reach out to learn more!
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles\' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
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Location: Newport Beach, CA (In-office) Type: Full-Time, 8:30-5pm, Temp-to-hire Compensation: Up to $70k annual salary About the Role: We are looking for a highly organized and creative Event Project Coordinator to join a dynamic development team focused on fundraising and mission-driven events. This role supports the planning and execution of signature and regional events, helping drive donor engagement and philanthropic growth. You\'ll collaborate across departments, manage logistics, and ensure smooth execution of fundraising initiatives. If you thrive in fast-paced environments, love juggling multiple projects, and have a passion for impactful work, this role is for you.
Responsibilities
Support planning and execution of fundraising events, including timelines, scripts, and run-of-shows
Manage event logistics using platforms like Monday.com, Salesforce, CVENT, and GiveSmart
Coordinate production of event materials (invitations, signage, sponsorship decks, etc.)
Track and manage project deliverables across teams and vendors
Assist with registration, ticketing, auction setup, and reporting
Provide on-site event support and webinar coordination
Maintain and update e-commerce platforms and assist with shipping
Proof marketing content and collaborate with creative teams
Contribute to cross-functional projects and support organizational goals
Qualifications
Bachelor\'s degree in communications, marketing, event planning, or related field
1-2 years of experience in event coordination or project management
Strong organizational and multitasking skills
Excellent written and verbal communication
Familiarity with event/project management tools (e.g., Monday.com, CVENT, Salesforce, GiveSmart)
Ability to work weekends and adapt to changing priorities
Nonprofit experience is a plus, but not required
Work Environment
In-office role based in Newport Beach, CA
Traditional business hours with occasional weekend work
Collaborative, mission-driven team culture
Opportunity to contribute to meaningful fundraising efforts
Ready to bring your event expertise to a team making a difference? Apply now or reach out to learn more!
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles\' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
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