Inside Higher Ed
External Relations Events Associate
Inside Higher Ed, Palo Alto, California, United States, 94306
Overview
External Relations Events Associate at Inside Higher Ed (Stanford Graduate School of Business, Stanford, CA). The GSB External Relations department seeks an Associate to coordinate and support the logistics of events, manage vendor relations, oversee financial transactions, and ensure compliance with university policies. The role serves as the primary liaison with internal and external stakeholders to facilitate communication and collaboration across departments. The position emphasizes meticulous attention to detail and strong organizational skills to ensure successful event execution. The role supports events such as the Dean’s Welcome Tour, award ceremonies, and high-profile board meetings, contributing to the school’s mission and reputation. This is a fixed-term assignment through August 31, 2027, with a start date no later than November 1, 2025. Responsibilities
Oversee and coordinate event scheduling, operations, and execution, including vendor coordination and material management. Serve as the primary contact for operational support related to events. Compose communications related to events and meetings, collaborate with teams on logistics, collect metrics, and update event platforms. Oversee and process financial transactions and budget reconciliations for events, manage vendor contracts and payments, and maintain departmental vendor lists. Align stakeholder calendars, ensure travel arrangement information is provided, resolve scheduling conflicts, and schedule internal and external meetings. Create and maintain accurate reports and spreadsheets to track vendor details and event information using specialized software. Coordinate and monitor routine maintenance services and supply inventory for events. Qualifications
Bachelor’s degree and five years of relevant event experience or an equivalent combination of education and experience. Experience managing projects including planning, scheduling, tracking, and budgeting. Ability to triage multiple stakeholders, priorities, and functions; strong communication skills to educate internal and external audiences. Excellent organizational skills and attention to detail; strong analytical skills for reviewing complex financial information and building/maintaining spreadsheets. Comfort with technology and data management; initiative and ownership of projects. Preferred Requirements
Experience with office software and applications such as Oracle Financials, Cvent, Airtable, Google Suite, Canva, and Adobe Pro. Functional experience in operations, event management, and customer service; experience in higher education. Compensation and Benefits
The expected pay range is $39.20 to $45.56 per hour. Stanford provides a comprehensive rewards package; specifics will be discussed during the hiring process. Pay ranges reflect good faith estimates and may vary based on scope, qualifications, budget, internal equity, location, and market conditions. Additional information about benefits is available at the Cardinal at Work website. Stanford University is an equal employment opportunity and affirmative action employer; all qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other protected characteristics. How to Apply
Click the “Apply for Job” button and submit a cover letter and résumé with your online application. Notes: The listed job duties are typical examples and not a comprehensive inventory of all duties. Schedule: Full-time; Job Code: 4098; Employee Status: Fixed-Term; Grade: F; Requisition ID: 107000; Work Arrangement: Hybrid Eligible. Seniority level
Mid-Senior level Employment type
Full-time Job function
Management Industries
Online Audio and Video Media
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External Relations Events Associate at Inside Higher Ed (Stanford Graduate School of Business, Stanford, CA). The GSB External Relations department seeks an Associate to coordinate and support the logistics of events, manage vendor relations, oversee financial transactions, and ensure compliance with university policies. The role serves as the primary liaison with internal and external stakeholders to facilitate communication and collaboration across departments. The position emphasizes meticulous attention to detail and strong organizational skills to ensure successful event execution. The role supports events such as the Dean’s Welcome Tour, award ceremonies, and high-profile board meetings, contributing to the school’s mission and reputation. This is a fixed-term assignment through August 31, 2027, with a start date no later than November 1, 2025. Responsibilities
Oversee and coordinate event scheduling, operations, and execution, including vendor coordination and material management. Serve as the primary contact for operational support related to events. Compose communications related to events and meetings, collaborate with teams on logistics, collect metrics, and update event platforms. Oversee and process financial transactions and budget reconciliations for events, manage vendor contracts and payments, and maintain departmental vendor lists. Align stakeholder calendars, ensure travel arrangement information is provided, resolve scheduling conflicts, and schedule internal and external meetings. Create and maintain accurate reports and spreadsheets to track vendor details and event information using specialized software. Coordinate and monitor routine maintenance services and supply inventory for events. Qualifications
Bachelor’s degree and five years of relevant event experience or an equivalent combination of education and experience. Experience managing projects including planning, scheduling, tracking, and budgeting. Ability to triage multiple stakeholders, priorities, and functions; strong communication skills to educate internal and external audiences. Excellent organizational skills and attention to detail; strong analytical skills for reviewing complex financial information and building/maintaining spreadsheets. Comfort with technology and data management; initiative and ownership of projects. Preferred Requirements
Experience with office software and applications such as Oracle Financials, Cvent, Airtable, Google Suite, Canva, and Adobe Pro. Functional experience in operations, event management, and customer service; experience in higher education. Compensation and Benefits
The expected pay range is $39.20 to $45.56 per hour. Stanford provides a comprehensive rewards package; specifics will be discussed during the hiring process. Pay ranges reflect good faith estimates and may vary based on scope, qualifications, budget, internal equity, location, and market conditions. Additional information about benefits is available at the Cardinal at Work website. Stanford University is an equal employment opportunity and affirmative action employer; all qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or other protected characteristics. How to Apply
Click the “Apply for Job” button and submit a cover letter and résumé with your online application. Notes: The listed job duties are typical examples and not a comprehensive inventory of all duties. Schedule: Full-time; Job Code: 4098; Employee Status: Fixed-Term; Grade: F; Requisition ID: 107000; Work Arrangement: Hybrid Eligible. Seniority level
Mid-Senior level Employment type
Full-time Job function
Management Industries
Online Audio and Video Media
#J-18808-Ljbffr