Robert Half is hiring: Executive Assistant in Indianapolis

We are looking for an Executive Assistant to join our team in Indianapolis, Indiana. This Contract-to-permanent position provides an excellent opportunity to support a dynamic group of executives while contributing to a fast-paced, innovative environment in the food and food processing industry. The role offers a hybrid schedule, combining remote work with occasional on-site responsibilities. Starting out, this role will be part-time hours, about 20-25 hours per week and has the potential to turn into 40 hours of work per week.

Responsibilities:

• Provide comprehensive administrative support to a team of 4-5 executives, ensuring seamless day-to-day operations.

• Manage complex calendars, coordinate scheduling, and resolve conflicts efficiently.

• Prepare and submit expense reports accurately and in a timely manner.

• Organize and oversee catering arrangements, conference room setup, and cleanup for meetings.

• Schedule and coordinate meetings, ensuring all logistics are handled effectively.

• Arrange and book travel accommodations, including flights, hotels, and transportation.

• Generate, update, and maintain reports using Microsoft Excel and company databases.

• Assist with special projects and tasks during on-site visits, such as setting up meeting spaces and coordinating lunch orders.

• Collaborate with executives to ensure all administrative needs are met.

• Adapt to hybrid work demands, including remote duties and occasional on-site support.

• Proven experience in calendar management and scheduling for senior executives.
• Proficiency in arranging and coordinating travel plans, including accommodations and itineraries.
• Strong skills in Excel and Word for report generation and document preparation.
• Familiarity with organizing executive meetings and handling related logistics.
• Ability to manage expense reporting processes accurately and efficiently.
• Excellent communication and organizational skills to handle multiple priorities.
• Experience in a hybrid work environment, balancing remote and on-site responsibilities.
• Ability to adapt quickly and provide proactive support in a fast-paced setting.