VIVA USA Inc.

Executive Assistant to Chief Executive Officer Job at VIVA USA Inc. in New York

VIVA USA Inc., New York, New York, United States

Description: Pay - $27/hr.

Responsibilities / Tasks of the Role:

As Executive Assistant and DC Office Manager, will be responsible for:

Providing an excellent first impression of our company to senior policymakers and staff interacting with the client
Managing the flow of information, organizing appointments and maintaining up-to-date calendars to ensure effective prioritization of tasks
Coordinating logistics, domestic and international travel arrangements for your team to maximize time, efficiency and value
Providing extensive office and administration services and supporting departmental logistics to enable the success of our team
Assisting with event management and delivering bespoke special projects to support our strategic initiatives
Preparing of reports, correspondence and presentations to provide exceptional and professional documentation for our function and stakeholders

Have solid, professional experience providing executive-level support in a fast-paced organization
Be highly organized, detail-oriented and discreet and be able to exercise tact and diplomacy
Display excellent communications skills, with an ability to engage and interact with senior global leaders
Show the ability to multi-task effectively and balance priorities in an ever changing, fast-moving, time-sensitive environment
Demonstrate an excellent aptitude for building productive relationships with internal teams and key stakeholders
Show expertise within the MS Office suite
Be able to occasionally work early, late or weekend hours for special projects or events
Display a high value for integrity, kindness and show a sense of humor

8-5 Mon-Fri

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