Administrative Assistant Job at Munoz Flooring Solutions in Dallas

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Benefits

• 401(k) matching
• Bonus based on performance
• Dental insurance
• Health insurance
• Opportunity for advancement
• Paid time off
• Vision insurance

Job Summary

We are looking for a reliable and organized Office Assistant to support our administrative team and maintain an efficient office environment. The ideal candidate will have excellent organizational skills, effective communication abilities, and a proactive attitude. If you are detail-oriented, efficient, and capable of multitasking, we want to hear from you. (PLEASE DON\'T CALL OUR OFFICE. OUR HR DEPARTEMENT WILL CONTACT YOU.)

Responsibilities

• Answer and direct phone calls courteously and professionally.
• Manage incoming and outgoing correspondence, including letters, packages, and emails.
• Organize and maintain compliance material reports files (Submittals, SDS, Maintenance & Warranty, Samples).
• Manage office supplies to ensure continuous availability, proactively restocking as necessary.
• Assist with data entry (specifically entering invoices into QuickBooks).
• Invoice approval process, and other clerical tasks as required to support the team's workload.
• Maintain office organization in common areas, contributing to a pleasant and productive workspace for everyone.
• Collaborate effectively with team members to support overall business operations, sharing information and assisting where needed to achieve common goals.

Qualifications

Required:

• Bilingual (Spanish & English)
• High school diploma/GED
• Previous experience as an Administrative Assistant or in a similar position
• Excellent computer skills and knowledge of Microsoft Office

Preferred:

• Associate’s degree or administrative training is preferred
• Familiarity with QuickBooks
• Highly organized with excellent time management skills and the ability to multitask.
• Familiarity with Flooring Materials is a plus.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative

Industries

• Construction