The Hollister Group is hiring: Executive Assistant in Framingham

Executive Assistant

Our client, a dynamic investment management firm dedicated to strategic growth and excellence, is seeking an exceptional part time Executive Assistant to support a high-level Managing Director. This pivotal role offers the opportunity to become an integral part of a close-knit team committed to fostering collaboration, efficiency, and success. If you thrive in fast-paced environments and take pride in your ability to anticipate needs and deliver results, this is your chance to shine.

Responsibilities

• Manage and optimize the executive’s complex calendar, scheduling meetings, and coordinating logistics efficiently
• Act as the primary point of contact for client follow-ups and communicate with external partners
• Log data into CRM systems and update contact profiles accurately and promptly
• Prepare and organize proposal documents, reports, and meeting notes, utilizing AI tools for recording and transcription
• Set up and manage calendar blocks, deadlines, and task follow-ups to ensure timely completion of deliverables
• Collaborate with the executive to streamline workflows and improve overall organizational processes
• Monitor emails, handle correspondence, and prioritize urgent activities to support daily operations
• Assist with documenting and tracking project or task statuses, and send timely follow-ups
• Review recorded meetings, provide summaries, and log relevant information into CRM and document systems

Qualifications

• Proven experience supporting C-level executives or high-level leaders, preferably within finance or investment firms
• Strong organizational prowess with exceptional attention to detail and multitasking ability
• Excellent written and verbal communication skills to facilitate clear and professional correspondence
• Advanced proficiency in Microsoft Office Suite and CRM platforms
• Familiarity with AI note-taking tools or similar technologies
• Demonstrated reliability, punctuality, and ability to operate independently in a fast-paced environment
• Ability to handle confidential information with discretion and professionalism
• Comfortable with remote or hybrid work setups and adaptable to evolving technological tools

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.