Executive Assistant Job at Career Group in Campbell

Base pay range

$120,000.00/yr - $170,000.00/yr

Overview

A high-growth fintech company in the South Bay is seeking an experienced Executive Assistant to provide high-level administrative support to our C-suite leadership. This role is ideal for someone who thrives in a fast-paced environment, has exceptional attention to detail, and can manage shifting priorities with discretion and professionalism. This is a special opportunity for those looking to join a later stage unicorn status company that is continuing to grow.

Please note this is an in-office role with required overtime, Monday through Friday.

Key Responsibilities

• Manage complex calendars for C-suite executives, including scheduling and coordinating meetings, appointments, and internal/external events
• Prepare materials and agendas for meetings and assist with follow-up tasks
• Coordinate and book travel arrangements, including flights, hotels, and transportation
• Organize executive lunches, dinners, and other leadership engagements
• Serve as a key point of contact between executives and internal/external stakeholders
• Handle confidential information with utmost discretion
• Proactively anticipate needs and identify opportunities to support leadership and improve efficiency
• Manage multiple competing priorities while maintaining a calm, professional demeanor

Qualifications

• 3-6+ years of experience supporting C-level executives or senior leadership, preferably in a start-up environment
• Exceptional attention to detail and commitment to accuracy
• Strong organizational and time management skills with the ability to prioritize effectively
• Proven ability to take initiative and work independently after initial training
• Excellent verbal and written communication skills
• Highly responsive and communicative via email and SMS
• Professional, polished presence and strong judgment
• Familiarity with Google Workspace, calendar tools, and travel booking platforms

$120K - $170K yr plus bonus/equity and benefits

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

We will also consider this role in alignment with applicable equal employment opportunity laws.