Beacon Hill is hiring: Administrative Assistant in Waltham

Overview

This onsite administrative position is in Waltham, MA, within a campus-based nonprofit organization that serves as a center for student engagement and community life. The role offers $25/hour, Monday through Friday, 9:00 AM to 5:00 PM, with an early release most Fridays at 3-4 PM following Shabbat preparation. This is a 3-6 month contract with the potential to transition into a permanent role.

Responsibilities

• Serve as the first point of contact for phone, email, social media, and in-person inquiries.
• Provide a welcoming presence for students, alumni, and prospective community members.
• Track registration and participation data for major events.
• Process invoices, reimbursements, and expense reports.
• Maintain calendars, book rooms, and coordinate scheduling.
• Support the Executive Director with administrative tasks such as travel arrangements, meeting prep, and supply orders.
• Assist in weekly staff and planning meetings.

Qualifications

• Strong verbal and written communication skills, especially via email.
• Proficiency with Google Suite (Docs, Sheets, Calendar, Slides).
• Highly organized with attention to detail.
• Ability to manage multiple priorities and provide professional customer service.
• Experience with Canva is a plus.

Equal Opportunity and Compliance

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Note: This description reflects only the specific onsite role described above. Other lines mentioning unrelated opportunities and generic job postings have been removed for clarity.