Executive Assistant Job at American Exchange Group in New York

Overview

Job Title: Executive Assistant

Location: Onsite 5 days a week at our NYC HQ

About Us

American Exchange Group is an industry leader in fashion accessory products and brand management. By facilitating distribution to major retailers internationally for their globally recognized brands, custom private label brands, and exclusive licensed brands—including footwear, tech wearables, watches, jewelry, handbags, fashion accessories, home, and beauty—American Exchange Group raises the bar by disrupting the status quo with value and quality, while staying at the forefront of trends.

Joining American Exchange Group means being part of a dynamic and diverse team where your contributions drive real impact—and where there’s always room to grow. If you're looking to be part of a company that blends heritage with hustle, we’re excited to meet you.

Visit our website at www.axnygroup.com

Summary

Reporting directly to the Executive Vice President, the Executive Assistant provides support in a one-on-one working relationship and serves as the primary point of contact for internal and external matters pertaining to the EVP. The Executive Assistant also serves as a liaison to senior management teams and oversees special projects. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven and results-driven. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities

Executive Support

• Completes a broad variety of administrative tasks for the EVP including: managing an extremely active calendar of appointments; creating reports; composing and preparing correspondence that is sometimes confidential; compiling agendas and documents for meetings.
• Prepare agendas, take detailed meeting notes, and track action items.
• Act as gatekeeper, managing communications and prioritizing requests for the EVP

Operational & Administrative Support

• Liaise with internal departments (Design, Merchandising, Retail, Marketing, Finance) to ensure seamless execution of EVP initiatives.
• Support project management, ensuring deadlines are met and deliverables are tracked.
• Assist with vendor and partner communications.
• Organize files, reports, and maintain confidential records.

Personal Assistance

• Coordinate personal appointments, travel, and errands as needed.
• Manage personal and household administrative tasks (events, reservations, special projects).
• Handle expenses, invoices, and budget tracking for both professional and personal needs.

Qualifications

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer / client service and response
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

Education and Experience Requirements

• Bachelor's degree preferred
• 3 + years of experience supporting C-Level Executives in entrepreneurial environments

What We Offer

• Comprehensive Health & Wellness Benefits, including medical, dental, vision, and supplemental insurance
• 401(k) Retirement Savings Plan with company match
• Generous Paid Time Off (PTO) and paid holidays
• Half Day Fridays with shortened hours during both Summer and Winter seasons
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Tax-free commuter benefits
• Exclusive employee merchandise discounts

Salary: The anticipated base salary is $70k - $80k annually. Actual compensation will be determined based on a variety of factors including, but not limited to, experience, skills, education, internal equity, and location.

This position description is not intended to be and should not be construed as an all-inclusive list of responsibilities, skills or working conditions associated with this position. While this description is intended to accurately reflect the position's activities and requirements, management reserves the right to modify, add or remove duties as necessary. The compensation package is dependent on a number of factors, including, for example, experience, education, market data, and business needs.