Administrative Assistant Job at Be Applied Ltd in New York

Employment Type: Full time, open to a 4-day week, and flexible working options

Location: Hybrid · New York, USA (1-2 days/week in the office, WeWork in Irving Place)

Salary: Up to $65,000 (USD)

Team: Communications

Seniority: Junior

• Closing: 10:35am, 16th Oct 2025 BST

Perks and benefits

Work from home option

Employee Assistance Programme

Enhanced maternity and paternity leave

Sabbatical Opportunities

Team social events

Cycle to work scheme

Dogs in the office

Candidate happiness

8.64 (4382)

Job Description

About Us

At Founders Pledge, our mission is to empower entrepreneurs to do immense good. Since launching in 2015, we’ve raised over $10 billion for the most impactful social causes. We offer the simplest path to impact for successful entrepreneurs, providing end-to-end giving infrastructure, pioneering research, and access to a worldwide network of experts.

In other words, we help tech leaders become strategic philanthropists. Our 2100+ members include the people behind industry-leading companies such as Airbnb, UiPath, Dropbox, Skype, Spotify, and Uber.

About the Role

We’re looking for a New York-based Administrative Assistant to work across our People, Communications, and Technology teams, enhancing their efficiency and productivity.

Managed by our Director of Communications, James, who is also New York-based, you’ll be a key member of multiple teams and responsible for coordinating a variety of administrative tasks and projects. The teams you will be supporting are primarily based in the UK and the US, so someone comfortable with and excited by working with a global team across multiple time zones is important.

Examples of responsibilities:

• Supporting smooth staff onboarding and offboarding processes, being responsible for scheduling each new starter’s first month of onboarding sessions, and coordinating IT requirements for our primarily remote-working team spread across the US.
• Monitoring and managing IT inventory, including hardware, software licenses, and US-office supplies and requirements.
• Coordinating office operations and office accounts in the US, including small team spaces in WeWorks offices in San Francisco and New York, and multiple remote working locations across the US.
• Supporting the Communications team with recurring tasks, such as building and distributing newsletters, updating content on our website and internal platforms, compiling analytics from email and social channels, and preparing draft copy or assets for team review.
• Assisting with the production of regular external and internal communications (blog updates, event announcements), ensuring key deadlines and approval processes are met.
• Supporting the Recruitment Lead in interview scheduling and candidate communications in high-volume moments for the talent acquisition function.
• Serving as a point of contact for People, Communications, and Technology vendors, consultants, and suppliers, tracking and submitting invoices, and working with the finance team to ensure timely payments.
• Providing project-by-project administrative support for all three teams.

What We’re Looking For

We’re looking for an enthusiastic, resourceful, and systems-savvy individual with a passion for social impact. You’ll be excited to ensure the multiple teams you support increase their efficiency and output.

Ideally, we are looking for someone who is:

• Highly organized with a knack for effective context switching, able to seamlessly transition between diverse administrative needs for various teams.
• Able to master MS Office Suites, beyond basic use, and become an expert in Microsoft Office (Excel, Word, PowerPoint, Outlook) and Google Workspace (Sheets, Docs, Slides, Calendar, Forms).
• Expert in using video conferencing tools (Zoom, Google Meet) and comfortable with instant messaging applications (Slack).
• Adaptable and having a Growth Mindset: A proactive willingness to learn new technologies and systems as they are introduced and work across the many we currently use.
• Someone who embraces change and sees new tools as an opportunity to improve efficiency.
• Affinity with Founders Pledge’s mission and social impact.

Location and Travel Requirements

This role is based in New York City, and the jobholder will be required to work from our WeWork office space in Irving Place, lower Manhattan, 1-2 days per week. The jobholder is also required to attend team offsites as well as an annual global offsite, typically held in the UK.

Why Work With Us?

We offer a flat structure and an opportunity to help shape the future of philanthropy.

We are proud to be an equal opportunity employer and value diversity at Founders Pledge. We seek people with different strengths, experiences, and backgrounds who share our drive to understand and solve complex social challenges.

We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Finding solutions to the world’s most pressing problems requires different perspectives and unique ways of thinking, and we are committed to building an inclusive and diverse workplace where everyone can do their best work.