Administrative Assistant Job at Founders Pledge in New York

Overview

Administrative Assistant role at Founders Pledge. This role is New York-based and supports multiple teams across People, Communications and Technology.

Base pay range

$65,000.00/yr - $65,000.00/yr

About Us

At Founders Pledge, our mission is to empower entrepreneurs to do immense good. Since launching in 2015, we’ve raised over $10 billion for the most impactful social causes. We offer the simplest path to impact for successful entrepreneurs, providing end-to-end giving infrastructure, pioneering research, and access to a worldwide network of experts. Our 2100+ members include the people behind industry-leading companies such as Airbnb, UiPath, Dropbox, Skype, Spotify, and Uber.

About the Role

We’re looking for a New York-based Administrative Assistant to work across our People, Communications and Technology teams, enhancing their efficiency and productivity. You’ll be a key member of multiple teams and responsible for coordinating a variety of administrative tasks and projects. The teams you will support are primarily based in the UK and the US, so the role requires comfort with a global team across multiple time zones.

Responsibilities

• Coordinate onboarding and offboarding processes, schedule onboarding sessions for new starters, and coordinate IT requirements for a remote-first team across the US.
• Monitor and manage IT inventory, licenses, and office supplies and requirements in the US.
• Coordinate US office operations and accounts, including WeWork spaces in San Francisco and New York, and multiple remote locations across the US.
• Support the Communications team with newsletters, website and internal platform updates, analytics from email and social channels, and draft copy or assets for team review.
• Assist with production of external and internal communications (blog updates, event announcements) with deadlines and approvals.
• Support Recruitment Lead in interview scheduling and candidate communications during high-volume periods.
• Serve as a point of contact for People, Communications and Technology vendors, track invoices, and work with the finance team to ensure timely payments.
• Provide project-based administrative support for all three teams.

What We’re Looking For (Qualifications)

• Highly organized with the ability to switch contexts smoothly across diverse administrative needs.
• Proficiency with MS Office (Excel, Word, PowerPoint, Outlook) and Google Workspace (Sheets, Docs, Slides, Calendar, Forms); ability to perform mail merges and create polished presentations.
• Experience with video conferencing tools (Zoom, Google Meet) and instant messaging (Slack).
• Adaptability and a growth mindset: willingness to learn new technologies and systems across multiple tools.
• Openness to change and using new tools to improve efficiency.
• Affinity with Founders Pledge’s mission and social impact.

Location and Travel Requirements

This role is based in New York City and requires 1-2 days per week in our WeWork office space in Irving Place, Lower Manhattan. Occasional travel to team offsites, including an annual global offsite typically held in the UK, may be required.

Why Work With Us?

We offer a benefits package described here, plus a mission-driven environment and a diverse, collaborative team. We are an equal opportunity employer and value diversity in all its forms, encouraging applicants from all backgrounds to apply.

Equal Opportunity

We are proud to be an equal opportunity employer and value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or other protected characteristics.