Legal Secretary - Prosecutor's Office Job at City of Phoenix in Phoenix

Overview

Join to apply for the Legal Secretary - Prosecutor's Office role at City of Phoenix.

About This Position

The City of Phoenix Law Department is comprised of the City Attorney's Office, which handles representing the city in civil matters, and the City Prosecutor's Office, which handles the prosecution of misdemeanor crimes committed in Phoenix. The City Prosecutor's Office is seeking a Legal Secretary to provide administrative support to the City Prosecutor's Office Appeals and Community Prosecution Bureaus. This is a critical role that performs a wide variety of complex, confidential, administrative, and secretarial tasks. Additionally, this role represents the City Prosecutor's Office by communicating and obtaining information, following up on delegated assignments, and knowing when to act and when to refer matters to City Prosecutor or delegee. They also work directly with attorneys and the administrative staff for assignments and maintaining case files and attorney calendars.

Responsibilities

• Assembling data and coordinating workflow for the timely preparation of routine correspondence and legal documents by word processing.
• Reviewing documents for completeness and typographical and formatting errors.
• Preparing and filing court documents with various courts using the e-filing systems.
• Managing docketing and attorney calendars for court dates.
• Responding to and/or referring questions (via phone, email, or in person) from other departments, citizens, and the media to the appropriate personnel and/or City department.
• Preparing letters, memos, agendas, and reports.
• Collecting and recording various statistical data.
• Drafting and maintaining unit procedures.
• Processing invoices timely.

This position may be eligible for hybrid teleworking options after training is complete and is implemented at the discretion of the Department Director.

Ideal Candidate

• Is a team player.
• Demonstrates strong organizational and communication skills.
• Possesses ability to:
• Plan and organize workload.
• Comply with established time constraints.
• Proficiency formatting complex legal documents in Microsoft Word.

Salary

Pay Range: $23.74 to $35.08 per hour. Hiring Range: $23.74 to $31.82 per hour.

Pay Range Explanation

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Internal Only: Please understand that this is pay grade 343. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.

• Promotions occur when the last two digits of the pay grade increase.
• Demotions occur when the last two digits of the pay grade decrease.
• Lateral transfers occur when there is no change to the last two digits of the pay grade.
• When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.

Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page. The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page.

Benefits

A comprehensive benefits package is offered which includes:

• Traditional pension with employer and employee contributions
• 401(a) and 457 plans with employer contributions
• Choice of medical plans (HMO, PPO, or HSA/HDHP)
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off including holidays, vacation, sick days and personal leave
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) in a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 003 Benefits

Minimum Qualifications

• Two years of clerical experience in a legal setting, including training in typing and stenography.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
• Candidates who receive a conditional offer of employment must be fingerprinted and will have their fingerprints used to check the Criminal History Records of the State of Arizona Department of Public Safety and the Federal Bureau of Investigation. Any records returned will be reviewed to determine the candidate's suitability for the job.
• For information regarding pre-screening and driving positions, click here.
• The City job description can be found here.

Preferred Qualifications

• Associate's degree in a legal assistant program or a related field.
• Legal secretary/paralegal experience.
• Experience in/with legal terminology, principles, precedents, procedures, and research methods; drafting and formatting pleadings and correspondence; preparing documents for criminal case preparation; rules of Criminal Court Procedure, Discovery, and City ordinances; investigative and interviewing techniques; docketing; filing in other courts; maintaining confidential records.
• Bilingual in Spanish preferred but not required.

Recruitment Dates

Recruitment closes October 6, 2025. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

How To Apply

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

We Are Here To Help

• Job interviews may be held by video or audio conference.
• If you need computer resources, free options are available.
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• If you require accessibility assistance, contact the Human Resources Department at (602) 495-5700 or text at (800) 367-8939, or submit a Reasonable Accommodation Request Form.

Reference

Legal Secretary, JC:01020, ID# 59507, 09/30/25, USM, RAL, Benefits:003

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.