LEGAL SECRETARY I Job at State of Arizona in Phoenix

Overview

LEGAL SECRETARY I role at State of Arizona

Job location: 15 South 15th Avenue, Phoenix, AZ

Job Details

Salary: $36,700 - $38,900

Grade: 15

Posting: Open Until Filled

Job Summary

The Arizona Attorney General’s Office Child and Family Protection Division/Child Support Services Section is seeking a Legal Secretary to provide support for one or more Assistant Attorneys General. Responsibilities include reviewing, creating, and processing confidential materials and documentation in accordance with federal and state guidelines and regulations. Remote Options: This position may be eligible for Remote Work two days a week.

Job Duties

• Log cases in and out of the office and create working files.
• Obtain documents from court personnel and records department; follow through with post-hearing documentation; file documents in appropriate cases.
• Organize and scan case-related documents into the imaged case file; log incoming correspondence using the case management database (AZCARES).
• Mail case-related documents to parties; answer and route telephone calls using a multi-line phone system and take messages as appropriate.
• Prepare legal documents such as pleadings necessary to process cases on behalf of our client.
• Field inquiries from clients, court personnel, and others regarding case activity and status.
• Coordinate and follow up on service of process, including communication with process servers and locate unit.
• Enter all calendar events and deadlines; track case progression and activities to reflect status and generate follow-through actions in AZCARES.
• Independently generate legal forms needed in all types of actions and assist in training new staff as assigned.

Knowledge, Skills & Abilities (KSAs)

Knowledge

• Knowledge of word processing software
• Knowledge of legal terminology, legal forms, court procedures and applicable time-frames
• Knowledge of the principles, concepts, practices, methods and techniques common to a modern law office

Skill

• Typing at least 60 WPM
• Oral and written communication
• Interpersonal relationships
• Manage/handle a heavy workload under time pressure with multiple tasks

Ability

• Ability to independently prepare legal documents
• Ability to track and follow through on voluminous court actions
• Ability to utilize automated case management systems and follow office procedures for maintaining and tracking records
• Ability to organize, prioritize, and perform varied tasks and track multiple deadlines simultaneously

Selective Preference

• Experience as an Administrative Assistant and/or Legal Secretary

Pre-Employment Requirements

• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment; factors such as age at time of offense and age of offense, and the relationship between the offense and the job will be considered.

Driver’s License requirements apply if driving or the use of a vehicle is an essential function of the job. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave pilot program. For a complete list of benefits provided by The State of Arizona, please visit the benefits page.

Retirement

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Enrollment eligibility becomes effective after 27 weeks of employment.

Contact Us

If you have any questions, please contact Human Resources at (602) 542-8056 or email humanresources@azag.gov. During all phases of the selection process, people with disabilities may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via email at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate in its hiring and employment practices. The Operations Division is designated to handle inquiries regarding non-discrimination policies: 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056.