Inside Higher Ed is hiring: Administrative Assistant in Columbia

Overview

Administrative Assistant role at University of South Carolina (Columbia, SC) with part-time status. The position supports the COSW Institute for Families in Society and reports to the Operations Manager. Open until filled; quicklink for posting provided below.

Responsibilities

• Provide essential administrative and clerical support to assigned office personnel by handling a wide range of clerical and organizational tasks.
• Manage calendars, schedule appointments, provide customer service, copy, fax, draft, edit, and prepare documents and reports.
• Manage emails and other forms of communication; oversee departmental mail and shipping.
• Keep track of office equipment, supplies, and inventory; coordinate maintenance and repairs with facilities; submit custodial and telephone requests; maintain employee phone lists and ensure directory display is up to date.
• Support front desk reception operations: answer and screen calls, greet visitors, issue visitor badges and parking passes, and direct individuals to appropriate offices.
• Maintain office security by following safety procedures and controlling access at the front desk; assist Operations Manager with key records and inventory.
• Assist with logistical tasks and event planning, including coordinating, scheduling, and organizing meetings and events; schedule departmental spaces.
• Other duties as assigned.

Qualifications

• High school diploma or GED.
• 1+ years of experience in administrative and/or office support.
• Strong organizational skills and ability to multitask.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Good customer service, verbal and written communication, and interpersonal skills; ability to work well with others.

Job Details

• Salar y: $18.00 per hr
• Location: Columbia, SC
• Part Time
• Hours per Week: 25
• Work Schedule: Monday – Friday, between 8:30am and 5:00pm
• Open Date: 08/28/2025
• Open Until Filled: Yes
• Number of Vacancies: 1
• Advertised Start Date: 09/16/2025
• Proposed End Date: 09/15/2026

Special Instructions

This position is open until filled. The employment site is updated regularly; the length of the recruitment and screening process may vary. If your qualifications are pursued, you will be contacted by phone or email.

Equity & Equal Opportunity

The University of South Carolina does not discriminate in educational or employment opportunities or decisions on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, pregnancy, race, religion, sex, sexual orientation, veteran status, or any other bases under applicable laws.

Open Until Filled: Yes

Quicklink for Posting: https://uscjobs.sc.edu/postings/193541

EEO Statement (abbreviated): The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of various protected characteristics.