Career Group is hiring: Executive Assistant in Palo Alto

Our client, a private equity firm, is seeking a polished and highly capable Executive Assistant. You would be supporting 2–3 senior principals and their team of 4-5 members. This is a fast-paced, high-expectation environment that requires strong attention to detail, excellent time management, and a proactive, service-oriented mindset. The ideal candidate has 3+ years of experience in a professional services or high-end hospitality environment where poise, discretion, and white-glove service are paramount.

This is a hybrid, temp-to-perm role based in Palo Alto, CA. Pay will be $130k/yr.

Key Responsibilities:

• Manage complex calendars, coordinate meetings, and resolve scheduling conflicts with foresight
• Book and manage detailed travel arrangements, including flights, hotels, cars, and itineraries
• Prepare and process expense reports with accuracy and efficiency
• Support day-to-day operational needs for assigned principals, ensuring they stay organized and on track
• Act as liaison between principals and internal/external stakeholders
• Handle logistics for team meetings, conference calls, and special projects
• Maintain high levels of responsiveness and follow-through on all communications
• Uphold the firm’s professional standards in all written and verbal interactions

Qualifications:

• 3+ years of administrative or hospitality experience in a fast-paced, high-touch environment
• Background in private equity, finance, consulting, or luxury hospitality strongly preferred
• Strong proficiency in Microsoft Office and calendar/email systems (Outlook, Google Workspace, etc.)
• Excellent organizational and multitasking skills; able to manage shifting priorities with grace
• Clear and professional communication, both written and verbal
• Proactive, dependable, and polished, with a high level of discretion and professionalism
• Comfortable in a structured corporate environment and eager to contribute as part of a collaborative team

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.