University of Memphis
Overview
Associate Director, Athletic Finance – University of Memphis Posting Details Posting Number SAECC4334 | Advertised Title: Associate Director, Athletic Finance | Campus Location: Main Campus (Memphis, TN) | Position Number: 016793 | Department: Athletic Business Office Posting Date: 09/05/2025 | Initial screening of applicants will begin on 09/08/2025 | Closing Date: Open Until Screening Begins Work Schedule: Monday – Friday, 8:00 a.m. – 4:30 p.m. Will require work beyond normal schedule including some nights, weekends and holidays as needed. Benefits Eligible. Hiring Range: $50,000 per year | Employment Type: Full-Time Minimum Position Qualifications Bachelor’s degree and three (3) years of relevant experience or a Master’s degree and one (1) year of relevant experience. Relevant experience may substitute for required education. Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. Special Conditions The department is especially interested in candidates with experience in a collegiate athletic or professional athletic environment as well as candidates who possess a background in financial accounting. Knowledge, Skills, and Abilities Thorough knowledge of administrative/business office methods and procedures, as well as NCAA rules and policies Ability to communicate effectively and strong interpersonal skills Ability to work independently Strong organizational skills Knowledge of accounting and finance principles Proficiency with Microsoft products and spreadsheet software programs such as Word and Excel, web browsers, query tools, financial systems, and/or other types of records management systems Ability to maintain prompt and regular attendance Other Work/Environment Details Must be able to comply with all Athletics department, University, Board of Trustees, Athletic Conference, and NCAA policies and procedures. Job Duties and Responsibilities
Budget & Finance
Create, update and coordinate distribution of budget reports for assigned sports and departments. Monitor assigned budgets throughout each fiscal year and communicate regularly with Business Office leadership on status. Hold regular meetings with assigned sports and departments to provide updates on budget standing and address any concerns.
Financial Reporting
Assist with data collection and data organization for all required annual reporting (NCAA, EADA, Conference, State, University, etc.). Support the Athletics CFO and Assistant Athletic Director, Finance by providing all necessary information to auditors in annual department audits.
Financial Accounting
Complete daily deposits of cash/checks and accurate recording of credit/other sales. Ensure appropriate documentation is maintained for audit purposes and compliance with appropriate policies and procedures. Assist in monthly/quarterly reconciliation of ticket sales for assigned sports working collaboratively with appropriate Athletic Ticket Office staff. Perform regular quality control review of all financial transactions and make correcting entries where needed.
Accounts Payable
Review all Nike invoices and collaborate with Business Office leadership to ensure invoices are paid correctly and in a timely manner Assist with payment of all expenses related to the Memphis Athletic Foundation and ensure proper funds are used for each expense Facilitate the creation, review, and execution of all game contracts and track and ensure any with financial guarantees are budgeted appropriately and paid in a timely manner
Human Resources/Payroll
Create monthly reports on departmental staff Nike Elite usage and Courtesy Car usage and submit appropriate information to Payroll. Initiate the hiring process for temporary, student and graduate assistants, staff members and monitor and communicate with HR and Business Office leadership on status and any needed actions. Review and assist with completion of all bi-weekly timesheets and monthly leave reports for department staff. Submit all necessary information for any type of extra pay for new or current staff (extra pay, moving allowance, car allowance, cell phone stipend, etc.). Ensure adherence to policies and procedures.
Administrative
Assist in management of departmental phone line & calendar and in the dissemination of department wide information, as needed. Manage Business Office Inventory as assigned. Attend Athletics events as required.
Other duties as assigned. Required Documents
Resume References List Cover Letter (optional) Supplemental Questions
Please describe your experience in NCAA intercollegiate athletics. If none, list N/A. (Open Ended Question) EEO/AA policies and procedures apply. This posting is open to University of Memphis employees and external applicants where applicable.
#J-18808-Ljbffr
Associate Director, Athletic Finance – University of Memphis Posting Details Posting Number SAECC4334 | Advertised Title: Associate Director, Athletic Finance | Campus Location: Main Campus (Memphis, TN) | Position Number: 016793 | Department: Athletic Business Office Posting Date: 09/05/2025 | Initial screening of applicants will begin on 09/08/2025 | Closing Date: Open Until Screening Begins Work Schedule: Monday – Friday, 8:00 a.m. – 4:30 p.m. Will require work beyond normal schedule including some nights, weekends and holidays as needed. Benefits Eligible. Hiring Range: $50,000 per year | Employment Type: Full-Time Minimum Position Qualifications Bachelor’s degree and three (3) years of relevant experience or a Master’s degree and one (1) year of relevant experience. Relevant experience may substitute for required education. Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. Special Conditions The department is especially interested in candidates with experience in a collegiate athletic or professional athletic environment as well as candidates who possess a background in financial accounting. Knowledge, Skills, and Abilities Thorough knowledge of administrative/business office methods and procedures, as well as NCAA rules and policies Ability to communicate effectively and strong interpersonal skills Ability to work independently Strong organizational skills Knowledge of accounting and finance principles Proficiency with Microsoft products and spreadsheet software programs such as Word and Excel, web browsers, query tools, financial systems, and/or other types of records management systems Ability to maintain prompt and regular attendance Other Work/Environment Details Must be able to comply with all Athletics department, University, Board of Trustees, Athletic Conference, and NCAA policies and procedures. Job Duties and Responsibilities
Budget & Finance
Create, update and coordinate distribution of budget reports for assigned sports and departments. Monitor assigned budgets throughout each fiscal year and communicate regularly with Business Office leadership on status. Hold regular meetings with assigned sports and departments to provide updates on budget standing and address any concerns.
Financial Reporting
Assist with data collection and data organization for all required annual reporting (NCAA, EADA, Conference, State, University, etc.). Support the Athletics CFO and Assistant Athletic Director, Finance by providing all necessary information to auditors in annual department audits.
Financial Accounting
Complete daily deposits of cash/checks and accurate recording of credit/other sales. Ensure appropriate documentation is maintained for audit purposes and compliance with appropriate policies and procedures. Assist in monthly/quarterly reconciliation of ticket sales for assigned sports working collaboratively with appropriate Athletic Ticket Office staff. Perform regular quality control review of all financial transactions and make correcting entries where needed.
Accounts Payable
Review all Nike invoices and collaborate with Business Office leadership to ensure invoices are paid correctly and in a timely manner Assist with payment of all expenses related to the Memphis Athletic Foundation and ensure proper funds are used for each expense Facilitate the creation, review, and execution of all game contracts and track and ensure any with financial guarantees are budgeted appropriately and paid in a timely manner
Human Resources/Payroll
Create monthly reports on departmental staff Nike Elite usage and Courtesy Car usage and submit appropriate information to Payroll. Initiate the hiring process for temporary, student and graduate assistants, staff members and monitor and communicate with HR and Business Office leadership on status and any needed actions. Review and assist with completion of all bi-weekly timesheets and monthly leave reports for department staff. Submit all necessary information for any type of extra pay for new or current staff (extra pay, moving allowance, car allowance, cell phone stipend, etc.). Ensure adherence to policies and procedures.
Administrative
Assist in management of departmental phone line & calendar and in the dissemination of department wide information, as needed. Manage Business Office Inventory as assigned. Attend Athletics events as required.
Other duties as assigned. Required Documents
Resume References List Cover Letter (optional) Supplemental Questions
Please describe your experience in NCAA intercollegiate athletics. If none, list N/A. (Open Ended Question) EEO/AA policies and procedures apply. This posting is open to University of Memphis employees and external applicants where applicable.
#J-18808-Ljbffr