University of California - Santa Barbara
Departmental Deposit and CashNet Administrator
University of California - Santa Barbara, Santa Barbara, California, us, 93190
Brief Summary of Job Duties
The Departmental Deposit Coordinator is responsible for the overall management and daily operation of the Central deposit processing, serving as the campus lead for the CashNet cashiering system. This position oversees the accurate processing, posting, and reconciliation of campus deposits, ensuring operational efficiency, compliance, and strong internal controls. The Coordinator provides campus-wide support, training, and guidance on best practices for departmental deposits, including administration of the online deposit recording forms, and CashNet which serves as the official method for recording deposits to the general ledger. The role requires independent judgment, discretion, and a high level of confidentiality in all activities. Responsibilities
75% Daily Operations - Responsible for the daily operations of the Central Cashiers Office, ensuring accuracy, compliance, and customer service excellence in all cashiering and deposit activities. This includes oversight of CASHNet, the online cashiering system, and the monitoring and processing of bank deposits from all campus sources, such as sub-cashiering stations, departments, night drop and mail remittances. Ensure bank deposits are processed in accordance with campus policies and BUS-49 guidelines. Implement and maintain internal controls to safeguard University assets. Prepare end-of-day closing steps in coordination with the BARC Customer Service team. Assist BARC cashiers with balancing activities, monitor file upload confirmations, and troubleshoot issues. Manage phone inquiries, monitor the Cashiers’ general email inbox, and coordinate posting of departmental deposits sent directly to the bank, ensuring synchronization with general ledger uploads. Manage bank-returned items by resolving discrepancies, creating journals for returns, and maintaining proper documentation. Manage campus change order requests and oversee secure handling and scheduling of armored car transport services for campus deposits. 25% System Development and Training - Serve as the campus lead for CashNet, providing system setup support and training to ensure departments can efficiently manage their deposits. Research, evaluate, and recommend enhancements to CashNet and related tools to improve accuracy, compliance, and operational efficiency. Develop, deliver, and maintain training resources for campus users, including job aids and system documentation. Administer and update the campus online deposit recording forms and stay current on emerging banking technologies and industry best practices, evaluating applicability to the UCSB environment and recommending adoption where appropriate. Required Qualifications
Bachelor's degree in related area and / or equivalent experience / training 4-6 years of extensive experience in cashiering, accounting, accounts receivable, or related financial operations, including handling cash, checks, electronic deposits, and working directly with banking institutions. 4-6 years of proven experience managing a complex, computerized financial or cashiering system (such as CASHNet, OFC, or similar), including transaction posting, reconciliation, and reporting. 4-6 years of demonstrated experience maintaining and enforcing internal controls, reconciling accounts, and ensuring compliance with institutional policies and regulatory requirements. 4-6 years of experience resolving financial discrepancies, coordinating with multiple departments, and communicating effectively with diverse stakeholders, including staff, management, and external partners. 4-6 years of extensive experience managing cash, checks, and electronic payments with strict adherence to internal controls and security protocols, including auditing, reconciliation, and safeguarding of institutional funds. 4-6 years of demonstrated ability to provide excellent customer service in a high-volume, deadline-driven environment, with effective communication and conflict-resolution skills. Special Conditions of Employment
Candidates must be legally authorized to work in the United States without the need for employee sponsorship. Satisfactory criminal history background check UCSB is a Tobacco-Free environment Misconduct Disclosure Requirement
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. “Misconduct” means any violation of policies or laws governing conduct at the applicant’s previous place of employment, including, but not limited to, sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. Job Functions and Percentages of Time
75% Daily Operations - Responsible for the daily operations of the Central Cashiers Office, ensuring accuracy, compliance, and customer service excellence in all cashiering and deposit activities. This includes oversight of CASHNet, monitoring and processing bank deposits from all campus sources, ensuring deposits are processed in accordance with campus policies and BUS-49 guidelines, and maintaining internal controls to safeguard University assets. Coordinate end-of-day closing with the BARC team and assist with balancing and file uploads. Manage bank-reconciled items and cashiering communications. 25% System Development and Training - Lead CashNet system setup, training, enhancements, and documentation development to improve deposit processes and compliance across campus. UC Vaccination Programs Policy
As a condition of employment, you will be required to comply with the University of California Vaccinations Policy. Further details and the policy link are provided within the posting. Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Reasonable Accommodations
The University of California endeavors to make https://jobs.ucsb.edu accessible to all users. For accommodation requests, contact Katherine Abad in Human Resources at 805-893-4664 or katherine.abad@hr.ucsb.edu.
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The Departmental Deposit Coordinator is responsible for the overall management and daily operation of the Central deposit processing, serving as the campus lead for the CashNet cashiering system. This position oversees the accurate processing, posting, and reconciliation of campus deposits, ensuring operational efficiency, compliance, and strong internal controls. The Coordinator provides campus-wide support, training, and guidance on best practices for departmental deposits, including administration of the online deposit recording forms, and CashNet which serves as the official method for recording deposits to the general ledger. The role requires independent judgment, discretion, and a high level of confidentiality in all activities. Responsibilities
75% Daily Operations - Responsible for the daily operations of the Central Cashiers Office, ensuring accuracy, compliance, and customer service excellence in all cashiering and deposit activities. This includes oversight of CASHNet, the online cashiering system, and the monitoring and processing of bank deposits from all campus sources, such as sub-cashiering stations, departments, night drop and mail remittances. Ensure bank deposits are processed in accordance with campus policies and BUS-49 guidelines. Implement and maintain internal controls to safeguard University assets. Prepare end-of-day closing steps in coordination with the BARC Customer Service team. Assist BARC cashiers with balancing activities, monitor file upload confirmations, and troubleshoot issues. Manage phone inquiries, monitor the Cashiers’ general email inbox, and coordinate posting of departmental deposits sent directly to the bank, ensuring synchronization with general ledger uploads. Manage bank-returned items by resolving discrepancies, creating journals for returns, and maintaining proper documentation. Manage campus change order requests and oversee secure handling and scheduling of armored car transport services for campus deposits. 25% System Development and Training - Serve as the campus lead for CashNet, providing system setup support and training to ensure departments can efficiently manage their deposits. Research, evaluate, and recommend enhancements to CashNet and related tools to improve accuracy, compliance, and operational efficiency. Develop, deliver, and maintain training resources for campus users, including job aids and system documentation. Administer and update the campus online deposit recording forms and stay current on emerging banking technologies and industry best practices, evaluating applicability to the UCSB environment and recommending adoption where appropriate. Required Qualifications
Bachelor's degree in related area and / or equivalent experience / training 4-6 years of extensive experience in cashiering, accounting, accounts receivable, or related financial operations, including handling cash, checks, electronic deposits, and working directly with banking institutions. 4-6 years of proven experience managing a complex, computerized financial or cashiering system (such as CASHNet, OFC, or similar), including transaction posting, reconciliation, and reporting. 4-6 years of demonstrated experience maintaining and enforcing internal controls, reconciling accounts, and ensuring compliance with institutional policies and regulatory requirements. 4-6 years of experience resolving financial discrepancies, coordinating with multiple departments, and communicating effectively with diverse stakeholders, including staff, management, and external partners. 4-6 years of extensive experience managing cash, checks, and electronic payments with strict adherence to internal controls and security protocols, including auditing, reconciliation, and safeguarding of institutional funds. 4-6 years of demonstrated ability to provide excellent customer service in a high-volume, deadline-driven environment, with effective communication and conflict-resolution skills. Special Conditions of Employment
Candidates must be legally authorized to work in the United States without the need for employee sponsorship. Satisfactory criminal history background check UCSB is a Tobacco-Free environment Misconduct Disclosure Requirement
As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. “Misconduct” means any violation of policies or laws governing conduct at the applicant’s previous place of employment, including, but not limited to, sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. Job Functions and Percentages of Time
75% Daily Operations - Responsible for the daily operations of the Central Cashiers Office, ensuring accuracy, compliance, and customer service excellence in all cashiering and deposit activities. This includes oversight of CASHNet, monitoring and processing bank deposits from all campus sources, ensuring deposits are processed in accordance with campus policies and BUS-49 guidelines, and maintaining internal controls to safeguard University assets. Coordinate end-of-day closing with the BARC team and assist with balancing and file uploads. Manage bank-reconciled items and cashiering communications. 25% System Development and Training - Lead CashNet system setup, training, enhancements, and documentation development to improve deposit processes and compliance across campus. UC Vaccination Programs Policy
As a condition of employment, you will be required to comply with the University of California Vaccinations Policy. Further details and the policy link are provided within the posting. Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Reasonable Accommodations
The University of California endeavors to make https://jobs.ucsb.edu accessible to all users. For accommodation requests, contact Katherine Abad in Human Resources at 805-893-4664 or katherine.abad@hr.ucsb.edu.
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