Front Office Coordinator - Madison, WI

We're seeking a proactive and detail-oriented Office Administrator to support the daily operations of our client's Madison office. This role is essential in creating a welcoming and organized environment for both team members and visitors, while ensuring administrative processes run smoothly and efficiently. Primary Duties Client & Team Support : Act as the central point of contact for internal staff and external clients, ensuring timely and courteous communication. Communication Management : Handle incoming and outgoing calls, direct inquiries appropriately, and maintain accurate message logs. Administrative Coordination : Oversee office logistics including supply ordering, mail handling (USPS, FedEx, DHL), and vendor coordination. Workspace Oversight : Maintain a clean, safe, and well-organized office environment, promoting health and safety standards. Scheduling & Time Management : Manage calendars, book meeting rooms, and coordinate appointments to optimize team productivity. Key Responsibilities Develop and maintain filing systems to support efficient document retrieval and storage. Monitor inventory levels and place orders to ensure supplies are always available. Evaluate vendors regularly to ensure competitive pricing and quality service. Greet guests professionally and provide accurate information or assistance as needed. Respond to voicemails and emails promptly, ensuring no communication goes unanswered. Pay: $50,000 - $55,000

Pay Details:

$50,000.00 to $55,000.00 per hour

Search managed by:

Monica Kolli

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: The California Fair Chance Act Los Angeles City Fair Chance Ordinance Los Angeles County Fair Chance Ordinance for Employers San Francisco Fair Chance Ordinance

Massachusetts Candidates Only:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.