Overview
Department of Health and Human Services (DHHS) – Opening Date: October 1, 2025; Closing Date: October 15, 2025; Job Class Code: 6538; Grade: 08; Salary: $16.07 - $22.25 per hour (including a 4.00% recruitment and retention stipend). New employees begin at $16.07 per hour. Location: South Paris.
Position Number: 02022-7670.
Core Responsibilities
As an Office Assistant II, you will perform a variety of administrative support duties including typing, filing, making copies, answering telephones and other general clerical tasks. These duties may include:
- Answering incoming phone calls
- Processing incoming and outgoing mail
- Filing paperwork and documents
- Faxing, scanning and indexing documents
- Assisting with lobby and mailroom duties as a back-up for Regional Operations staff
- Other miscellaneous administrative duties as assigned
Minimum Qualifications
To qualify, you must have training, education, or experience in office and administrative support work that demonstrates 1) a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work within set procedures. All positions in this classification assume the qualifications of Office Assistant I.
Application Materials
Please submit a cover letter rating your skills in each of the following tasks/tools as: expert, skilled or novice:
- Outlook or comparable email applications
- Excel or comparable spreadsheet applications
- MS Word or comparable word processing applications
- Receptionist and customer assistance by phone
- Data entry
- Keyboarding (words per minute)
Submit a recent resume and a cover letter rating your skills in the six areas above. Please submit documents in PDF or Word format. If you require a paper application, contact Mandy.Hernandez@Maine.gov. For additional information, contact Marcus Hatch at Marcus.Hatch@Maine.gov.
Thinking about applying?
Research shows that people from historically excluded communities tend to apply to jobs only when they meet every box. If you are hesitating, we encourage you to apply and share how your lived experience and passion set you apart.
Agency information
The Department of Health and Human Services (DHHS) promotes health, safety, resilience, and opportunity for Maine people. The Office for Family Independence (OFI) administers MaineCare, TANF, SNAP, Child Support, and Disability Determinations.
Application information: visit the job posting for details. For additional information about this position please contact Marcus Hatch at Marcus.Hatch@Maine.gov. To request a paper application, contact Mandy.Hernandez@Maine.gov.
Benefits
State employees receive a comprehensive benefits package, including:
- Work-Life Fit – 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually; vacation accrues with years of service. Overtime-exempt employees receive personal leave.
- Health Insurance – State pays 85%-100% of employee-only premiums; premium costs vary by salary. Details are available in the benefits chart.
- Health Insurance Premium Credit – Employee premiums can be reduced by 5% through the program requirements.
- Dental Insurance – 100% of employee-only premiums.
- Retirement Plan – MainePERS contributions by the State equal to 14.11% of pay.
- Parental Leave – Six weeks of fully paid parental leave, with additional unpaid leave possible under the Family and Medical Leave Act.
Note: Benefits may vary by collective bargaining agreement and are prorated for less-than-full-time employment.
As an Equal Opportunity employer, Maine State Government supports an inclusive environment for applicants of all backgrounds. Reasonable accommodations are provided to qualified individuals with disabilities upon request.
If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening for an alternative submission method.