Department of Health and Human Services (DHHS)
Opening Date: September 29, 2025
Closing Date: October 14, 2025
Job Class Code: 6538
Grade: 08
Salary: $16.07 - $22.25 per hour
Core Responsibilities:
As an Office Assistant II, you will be performing a variety of administrative support duties including typing, filing, making copies, answering telephones and other general clerical duties as needed. These duties may include:
- Answering incoming phone calls
- Processing incoming and outgoing mail
- Filing of paperwork and documents
- Faxing, scanning and indexing documents
- Assisting with lobby and mailroom duties as a back-up for Regional Operations staff
- Other miscellaneous administrative duties as assigned
Minimum Qualifications:
To qualify, you must have training, education, or experience in office and administrative support work that demonstrates competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures.
Please submit a cover letter rating your skills in each of the following tasks/tools as: expert, skilled or novice.
- Outlook or comparable email applications
- Excel or comparable spreadsheet applications
- MS Word or comparable word processing applications
- Receptionist and customer assistance by phone
- Data entry (entering data and narratives)
- Keyboarding (words per minute)
Application Information:
To apply, please upload a recent resume and a cover letter rating your skills in each of the six areas in the Requirements section.
Benefits of working for the State of Maine:
No matter where you work across Maine state government, you find employees who embody our state motto—“Dirigo” or “I lead”—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:
- Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually.
- Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums.
- Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%.
- Dental Insurance – The State of Maine pays 100% of employee-only dental premiums.
- Retirement Plan – The State contributes the equivalent of 14.11% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS).
- Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive six weeks of fully paid parental leave.
We are an Equal Opportunity employer, committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.