State of New Mexico
$26.57 - $39.86 Hourly
$55,273 - $82,909 Annually
This position is a Pay Band C7
Posting Details
The New Mexico Regulation and Licensing Department (RLD) regulates approximately 500,000 individuals and businesses in 35 industries, professions, and trades across the state. Our goal is to assure that New Mexicans receive quality services from qualified individuals and businesses while also ensuring a fair and prompt administrative process.
The Administrative Services Division (ASD) within RLD encompasses Financial Services, Information Services, and Human Resources. ASD serves as a resource and provides support to the Divisions and Boards & Commissions within the Regulation and Licensing Department, in coordination with other state agencies, such as Department of Finance and Administration, Legislative Finance Committee, State Purchasing, State Treasurer's Office, Department of Information Technology, and the State Personnel Office.
Purchasing Coordinators buy a vast array of products, durable and nondurable goods, and services for companies and institutions. They attempt to get the best deal for their company¿ the highest quality goods and services at the lowest possible cost. They accomplish this by studying sales records and inventory levels of current stock, identifying foreign and domestic suppliers, and keeping abreast of changes affecting both the supply of, and demand for, needed products and materials. Purchasing Coordinators consider price, quality, availability, reliability, and technical support when choosing suppliers and merchandise. To be effective, purchasing professionals must have a working technical knowledge of the goods or services to be purchased.
They provide administrative support to the Divisions and Boards & Commissions on behalf of the ASD.
Interviews are anticipated to be conducted within two weeks of closing date.
Why does the job exist?
This position supports the Department's procurement operations with a strong emphasis on contract maintenance and compliance. It plays a key role in assisting the Chief Procurement Officer (CPO) with processing and maintaining a wide range of contractual documents, including DFA memos (e.g., White Papers, CPO Determination Memos), vendor forms (W-9 submissions), and Tax Exempt Certifications. The position is responsible for supporting the end-to-end lifecycle of agency contracts, ensuring proper documentation, tracking, and adherence to state procurement policies and the New Mexico Procurement Code. Additionally, the position prepares requisitions, purchase orders, bid documentation, and manages Agency Statewide Price Agreements. It maintains procurement logs, conducts monthly purchase order reconciliation, and assists in close-out activities. The role also provides purchasing and procurement support across all agency divisions. It ensures compliance with DFA's Manual of Accounting Practices (MAPs), relevant NMACs, and both federal and state regulations through regular review and monitoring of purchasing activities.
How does it get done?
Support the Chief Procurement Officer in the full lifecycle of contract management, including drafting, processing, tracking, and maintaining professional service contracts, memoranda, and associated procurement documents to ensure compliance with state statutes, DFA requirements, and the New Mexico Procurement Code. Prepare and submit complete procurement packets, including DFA memos such as White Papers and CPO Determination Memos, for contract approvals. Coordinate with internal stakeholders and oversight agencies to ensure timely routing and execution of contractual documents. Assist with monthly and annual contract and purchase order reconciliation processes to ensure alignment with budgetary and accounting records. Maintain detailed procurement and contract tracking logs. Process and monitor Internal Purchase Requests (IPRs) on a daily basis. Convert approved IPRs into Purchase Orders, including preparing and processing Change Orders as necessary. Prepare, process, and maintain documentation related to Statewide Price Agreements, Invitations for Bids, Sole Source justifications, Emergency Procurements, and Requests for Proposals. Collaborate with the Chief Procurement Officer to ensure that all procurement actions align with MAPs, NMAC, and agency policy. Conduct contract-related training and provide customer service to agency divisions regarding procurement procedures, contract status, and compliance requirements. Perform contract-related support for recurring agency needs such as utilities, telecommunications, equipment leases, subscriptions, memberships, and IT agreements. This includes setup of new fiscal year purchase orders and preparation of vendor documents such as W-9s and NTTCs. Provide vouchering support by reviewing and matching invoices to purchase orders and contracts, identifying discrepancies, and coordinating with accounts payable staff to ensure timely vendor payments. Assist with the agency's annual physical inventory process and capital asset tracking, ensuring accurate documentation and compliance State guidelines. Serve as a point of contact for external and internal customers regarding contract and procurement matters. Support the agency's operations and perform other duties as assigned.
Who are the customers?
The customers are the Agency's staff, board members, suppliers, and oversight agencies.
Ideal Candidate
Bachelor's degree in Business or Accounting and Finance and one (1) year of Purchasing experience in accounting, finance, purchasing, procurement, and/or warehouse Coordinator clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.
Performs the full range of duties involved in the procurement or contract process and direct procurement/contracting operations within an agency or a major statewide procurement or contracting program. In addition, have knowledge and experience of generally accepted accounting principles (GAAP), New Mexico Procurement Code, New Mexico Administrative Code (NMAC), Department of Finance and Administration requirements and the New Mexico Annotated Statutes 1978.
Minimum Qualification
Bachelor's degree in Business or Accounting and Finance and one (1) year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.
Employment Requirements
Must have and maintain current Driver's License, Defensive Driving Certificate and pass Background Check.
Working Conditions
Work is performed in an office setting, with exposure to Visual/Video Display Terminal (VDT), extensive computer and telephone usage and extended periods of sitting. Must be able to lift 25 lbs. Working conditions for individual positions in this classification will vary based on each agency's utilization, essential functions, and the recruitment needs at the time a vacancy posted. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Toni Lowery (505) 382-2417. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.
$55,273 - $82,909 Annually
This position is a Pay Band C7
Posting Details
The New Mexico Regulation and Licensing Department (RLD) regulates approximately 500,000 individuals and businesses in 35 industries, professions, and trades across the state. Our goal is to assure that New Mexicans receive quality services from qualified individuals and businesses while also ensuring a fair and prompt administrative process.
The Administrative Services Division (ASD) within RLD encompasses Financial Services, Information Services, and Human Resources. ASD serves as a resource and provides support to the Divisions and Boards & Commissions within the Regulation and Licensing Department, in coordination with other state agencies, such as Department of Finance and Administration, Legislative Finance Committee, State Purchasing, State Treasurer's Office, Department of Information Technology, and the State Personnel Office.
Purchasing Coordinators buy a vast array of products, durable and nondurable goods, and services for companies and institutions. They attempt to get the best deal for their company¿ the highest quality goods and services at the lowest possible cost. They accomplish this by studying sales records and inventory levels of current stock, identifying foreign and domestic suppliers, and keeping abreast of changes affecting both the supply of, and demand for, needed products and materials. Purchasing Coordinators consider price, quality, availability, reliability, and technical support when choosing suppliers and merchandise. To be effective, purchasing professionals must have a working technical knowledge of the goods or services to be purchased.
They provide administrative support to the Divisions and Boards & Commissions on behalf of the ASD.
Interviews are anticipated to be conducted within two weeks of closing date.
Why does the job exist?
This position supports the Department's procurement operations with a strong emphasis on contract maintenance and compliance. It plays a key role in assisting the Chief Procurement Officer (CPO) with processing and maintaining a wide range of contractual documents, including DFA memos (e.g., White Papers, CPO Determination Memos), vendor forms (W-9 submissions), and Tax Exempt Certifications. The position is responsible for supporting the end-to-end lifecycle of agency contracts, ensuring proper documentation, tracking, and adherence to state procurement policies and the New Mexico Procurement Code. Additionally, the position prepares requisitions, purchase orders, bid documentation, and manages Agency Statewide Price Agreements. It maintains procurement logs, conducts monthly purchase order reconciliation, and assists in close-out activities. The role also provides purchasing and procurement support across all agency divisions. It ensures compliance with DFA's Manual of Accounting Practices (MAPs), relevant NMACs, and both federal and state regulations through regular review and monitoring of purchasing activities.
How does it get done?
Support the Chief Procurement Officer in the full lifecycle of contract management, including drafting, processing, tracking, and maintaining professional service contracts, memoranda, and associated procurement documents to ensure compliance with state statutes, DFA requirements, and the New Mexico Procurement Code. Prepare and submit complete procurement packets, including DFA memos such as White Papers and CPO Determination Memos, for contract approvals. Coordinate with internal stakeholders and oversight agencies to ensure timely routing and execution of contractual documents. Assist with monthly and annual contract and purchase order reconciliation processes to ensure alignment with budgetary and accounting records. Maintain detailed procurement and contract tracking logs. Process and monitor Internal Purchase Requests (IPRs) on a daily basis. Convert approved IPRs into Purchase Orders, including preparing and processing Change Orders as necessary. Prepare, process, and maintain documentation related to Statewide Price Agreements, Invitations for Bids, Sole Source justifications, Emergency Procurements, and Requests for Proposals. Collaborate with the Chief Procurement Officer to ensure that all procurement actions align with MAPs, NMAC, and agency policy. Conduct contract-related training and provide customer service to agency divisions regarding procurement procedures, contract status, and compliance requirements. Perform contract-related support for recurring agency needs such as utilities, telecommunications, equipment leases, subscriptions, memberships, and IT agreements. This includes setup of new fiscal year purchase orders and preparation of vendor documents such as W-9s and NTTCs. Provide vouchering support by reviewing and matching invoices to purchase orders and contracts, identifying discrepancies, and coordinating with accounts payable staff to ensure timely vendor payments. Assist with the agency's annual physical inventory process and capital asset tracking, ensuring accurate documentation and compliance State guidelines. Serve as a point of contact for external and internal customers regarding contract and procurement matters. Support the agency's operations and perform other duties as assigned.
Who are the customers?
The customers are the Agency's staff, board members, suppliers, and oversight agencies.
Ideal Candidate
Bachelor's degree in Business or Accounting and Finance and one (1) year of Purchasing experience in accounting, finance, purchasing, procurement, and/or warehouse Coordinator clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.
Performs the full range of duties involved in the procurement or contract process and direct procurement/contracting operations within an agency or a major statewide procurement or contracting program. In addition, have knowledge and experience of generally accepted accounting principles (GAAP), New Mexico Procurement Code, New Mexico Administrative Code (NMAC), Department of Finance and Administration requirements and the New Mexico Annotated Statutes 1978.
Minimum Qualification
Bachelor's degree in Business or Accounting and Finance and one (1) year of experience in accounting, finance, purchasing, procurement, and/or warehouse clerking. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling five (5) years may substitute for the required education and experience.
Employment Requirements
Must have and maintain current Driver's License, Defensive Driving Certificate and pass Background Check.
Working Conditions
Work is performed in an office setting, with exposure to Visual/Video Display Terminal (VDT), extensive computer and telephone usage and extended periods of sitting. Must be able to lift 25 lbs. Working conditions for individual positions in this classification will vary based on each agency's utilization, essential functions, and the recruitment needs at the time a vacancy posted. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
Supplemental Information
Do you know what Total Compensation is? Click here
Agency Contact Information: Toni Lowery (505) 382-2417. Email
For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.
Bargaining Unit Position
This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.