Orca Bio
Overview
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Specialist, Payroll
role at
Orca Bio . About Orca Bio: We are a late-stage biotechnology company redefining the transplant process by developing next-generation cell therapies with the goal of providing significantly better survival rates with dramatically fewer risks. We aim to restore patients' lives using purified, high-precision investigational cell therapies. Responsibilities
Independently manage the end-to-end semi-monthly/bi-weekly payroll process for multi-state employee population (exempt and non-exempt), ensuring accuracy and compliance. Maintain and audit employee timekeeping records, including overtime, shift differentials, and meal/rest break compliance for non-exempt staff. Review, reconcile, and validate timesheets for non-exempt employees prior to payroll submission. Partner with managers and supervisors to resolve timekeeping discrepancies quickly. Ensure compliance with federal, state, and local wage and hour regulations, including multi-state tax registrations, garnishments, and other statutory requirements: State-specific overtime rules (e.g., California daily overtime and double-time) Meal and rest break premiums Local tax withholdings and state unemployment insurance Wage statement and recordkeeping requirements Final pay regulations for terminating employees Garnishments and other state-specific deductions Collaborate with HR to onboard new hires, update employee records, manage leave, and process terminations, including post-termination payments, in payroll systems (Zenefits / TriNet). Partner with Finance on payroll reconciliations, journal entries, and reporting. Work with payroll service to resolve issues with tax deductions, pay discrepancies, and other payroll-related matters in a timely manner. Oversee payroll system upgrades and integrations. Liaise with auditors and external partners to manage payroll-related audit requests. Support year-end activities including W-2 processing and compliance filings (e.g., Form 5500, ACA). Partner with Finance, Legal, and HR to administer employee equity program, ensuring accurate payroll integration, tax compliance, and reporting. Reconcile equity transactions with payroll records and support preparation of equity-related tax filings. Provide employee support on equity grants, vesting, and payroll/tax implications. Respond to employee inquiries regarding pay, deductions, time reporting, and related matters with a high degree of customer service. Maintain strict confidentiality and ensure data integrity in all payroll operations. Assist in developing payroll policies, procedures, and process improvements to support company growth. Minimum Requirements
5+ years of payroll experience, in a multi-state environment with a significant non-exempt employee population, including alternate work schedules. 1–2 years of experience supporting stock administration/equity plan operations (experience with Carta, E*TRADE, or similar equity systems preferred). Strong knowledge of federal and state wage and hour laws (e.g., overtime, meal/rest break compliance), overtime rules, and payroll tax compliance. Experience with HRIS/payroll systems (e.g., ADP Workforce Now, Paylocity, Workday, or similar) preferably TriNet but not required. High attention to detail, accuracy, and ability to meet deadlines in a fast-paced, high-growth environment. Strong analytical, problem-solving, and organizational skills. Excellent interpersonal and communication skills, with a service-oriented mindset. Ability to handle confidential information with discretion. CPP (Certified Payroll Professional) or FPC certification is a plus. Start-up or biotech industry experience preferred but not required. Compensation and Benefits:
$90,000 - $110,000 a year. You will be eligible to receive pre-IPO equity, in addition to medical, dental, and vision benefits, flexible PTO, 401(k) plan, life and accidental death and disability coverage, and parental leave benefits. Other perks include free daily lunches and snacks at on-site locations. About the Company
We are driven by a passion for science and compassion for patients. We act with urgency to ensure our treatments are accessible. We live by our core values of passion, courage, integrity, and excellence. We foster a start-up culture of camaraderie and leadership by example, regardless of title. Equal Opportunity
We’re proud to be an equal opportunity employer, and recognize that celebrating our differences creates stronger, lasting solutions that better serve our team, our patients and their healthcare providers. Notice to staffing firms
Orca Bio does not accept resumes from staffing agencies without a written agreement and specific engagement for a particular opening. All candidates are presented through our HR/Talent team; we do not accept unsolicited resumes and rarely outsource recruitment.
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Join to apply for the
Specialist, Payroll
role at
Orca Bio . About Orca Bio: We are a late-stage biotechnology company redefining the transplant process by developing next-generation cell therapies with the goal of providing significantly better survival rates with dramatically fewer risks. We aim to restore patients' lives using purified, high-precision investigational cell therapies. Responsibilities
Independently manage the end-to-end semi-monthly/bi-weekly payroll process for multi-state employee population (exempt and non-exempt), ensuring accuracy and compliance. Maintain and audit employee timekeeping records, including overtime, shift differentials, and meal/rest break compliance for non-exempt staff. Review, reconcile, and validate timesheets for non-exempt employees prior to payroll submission. Partner with managers and supervisors to resolve timekeeping discrepancies quickly. Ensure compliance with federal, state, and local wage and hour regulations, including multi-state tax registrations, garnishments, and other statutory requirements: State-specific overtime rules (e.g., California daily overtime and double-time) Meal and rest break premiums Local tax withholdings and state unemployment insurance Wage statement and recordkeeping requirements Final pay regulations for terminating employees Garnishments and other state-specific deductions Collaborate with HR to onboard new hires, update employee records, manage leave, and process terminations, including post-termination payments, in payroll systems (Zenefits / TriNet). Partner with Finance on payroll reconciliations, journal entries, and reporting. Work with payroll service to resolve issues with tax deductions, pay discrepancies, and other payroll-related matters in a timely manner. Oversee payroll system upgrades and integrations. Liaise with auditors and external partners to manage payroll-related audit requests. Support year-end activities including W-2 processing and compliance filings (e.g., Form 5500, ACA). Partner with Finance, Legal, and HR to administer employee equity program, ensuring accurate payroll integration, tax compliance, and reporting. Reconcile equity transactions with payroll records and support preparation of equity-related tax filings. Provide employee support on equity grants, vesting, and payroll/tax implications. Respond to employee inquiries regarding pay, deductions, time reporting, and related matters with a high degree of customer service. Maintain strict confidentiality and ensure data integrity in all payroll operations. Assist in developing payroll policies, procedures, and process improvements to support company growth. Minimum Requirements
5+ years of payroll experience, in a multi-state environment with a significant non-exempt employee population, including alternate work schedules. 1–2 years of experience supporting stock administration/equity plan operations (experience with Carta, E*TRADE, or similar equity systems preferred). Strong knowledge of federal and state wage and hour laws (e.g., overtime, meal/rest break compliance), overtime rules, and payroll tax compliance. Experience with HRIS/payroll systems (e.g., ADP Workforce Now, Paylocity, Workday, or similar) preferably TriNet but not required. High attention to detail, accuracy, and ability to meet deadlines in a fast-paced, high-growth environment. Strong analytical, problem-solving, and organizational skills. Excellent interpersonal and communication skills, with a service-oriented mindset. Ability to handle confidential information with discretion. CPP (Certified Payroll Professional) or FPC certification is a plus. Start-up or biotech industry experience preferred but not required. Compensation and Benefits:
$90,000 - $110,000 a year. You will be eligible to receive pre-IPO equity, in addition to medical, dental, and vision benefits, flexible PTO, 401(k) plan, life and accidental death and disability coverage, and parental leave benefits. Other perks include free daily lunches and snacks at on-site locations. About the Company
We are driven by a passion for science and compassion for patients. We act with urgency to ensure our treatments are accessible. We live by our core values of passion, courage, integrity, and excellence. We foster a start-up culture of camaraderie and leadership by example, regardless of title. Equal Opportunity
We’re proud to be an equal opportunity employer, and recognize that celebrating our differences creates stronger, lasting solutions that better serve our team, our patients and their healthcare providers. Notice to staffing firms
Orca Bio does not accept resumes from staffing agencies without a written agreement and specific engagement for a particular opening. All candidates are presented through our HR/Talent team; we do not accept unsolicited resumes and rarely outsource recruitment.
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