Rowan College of South Jersey
Team Coordinator V, Academic Services
Rowan College of South Jersey, Jersey City, New Jersey, United States, 07390
Salary:
$18.63 Hourly Location :
NJ 08080, NJ Job Type:
Full Time Staff Job Number:
TCVAS Department:
40010- Academic Services Division:
40050 - Curriculum and Instruction Opening Date:
05/27/2025 Bargaining Unit:
GC NJEA Support Staff
Description The Team Coordinator is an integral member of a team devoted to developing a strong student-centered culture within the department and college wide by performing a wide variety of administrative duties to support Academic Services. Strong organizational skills and the ability to multi-task in a fast-paced office environment with accuracy and attention to detail are required.
Examples of Duties
Greets and assists students, faculty, staff, and visitors with directions to the appropriate office or administrative assistant. Provides exemplary customer service to all inquiries and follow up communications (in-person, telephone, email, print) with a strong knowledge of college policies and enrollment and academic procedures. Processes a variety of documents, forms, reports, report validation, mail merge, electronic calendars, web page updates, digital forms, and communications for Academic Services. Works closely with the Dean of Assessment, Curriculum, Research and Compliance to create agreements between colleges and K-12 school districts. Compiles paperwork for Adjunct Faculty approvals from the K-12 school districts. Responsible for maintaining the management of confidential records, ensuring the integrity of academic records, and other college policies, state, and federal regulations. Works closely with K-12 school districts to provide administrative support for creation of external documentation including Adjunct Faculty approvals and Memorandum of Understanding agreements. Maintains all websites for the department. Assists in the testing of all ERP software upgrades or other existing software related to Academic Services. Serves as recording secretary to the Curriculum Committee/Academic Council on both campuses. Ensures paperwork and follow-up documentation is completed for all approved curriculum updates from the Curriculum Committee/Academic Council on both campuses. Assists in large Banner projects during the academic year, such as system changes with course pre-requisites, which are labor intensive and require strong system knowledge and expertise. Ability to multitask and clear working knowledge of Office Suites products. Order supplies and create requisitions, as needed, for the department. Participates in approved professional development activities. Performs other duties, as assigned.
Minimum Qualifications
High school diploma or GED required; Associate degree preferred Three years' experience in a related professional office environment required. Prior experience in higher ed or educational setting preferred. Experience with Ellucian Banner, Anthology, or similar ERP system preferred. Excellent computer skills, including proficiency in all Microsoft Office applications including Word, Excel, PowerPoint. Proficient in accurate processing of forms and data entry; detail oriented. Ability to work a flexible schedule with varied hours to meet department and College needs Possess the ability to work well and communicate effectively with prospective and current students, staff, faculty, administration, and colleagues and community partners Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, and ethnic backgrounds of community college students, faculty, and staff and a commitment to a student-centered environment If certain conditions exist, this position requires you to have access to personal technological equipment and capabilities to perform your duties. Supplemental Information
COVID-19 vaccination is a requirement for all positions at Rowan College of South Jersey. New hires are expected to be fully vaccinated before beginning work at the College. For more information about RCSJ's vaccine requirements, visit the RCSJ Coronavirus Updates website for the latest information. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical activity of the position:
Standing Walking Talking Hearing Repetitive motion of the wrists, hands, and/or fingers such as picking, pinching, typing Physical requirements of the position: Light work- exerting up to 20 pounds of force occasionally and/or 10 pounds of force frequently Visual acuity requirements of the position: The worker is required to have close visual acuity Workplace conditions of the position: The worker is not substantially exposed to adverse environmental conditions. Affirmative Action/Equal Opportunity Employer
As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies. All full time staff employees earn sick, vacation and personal time off. The College also offers 16 calendar holidays.
Pension Benefits: Participation in the New Jersey State Pension System is a requirement of employment. This position requires enrollment in the
Public Employee Retirement System (PERS) . PERS is a defined benefit plan available to full time employees. Employees participating in PERS are required to contribute a percentage of their base salary and the retirement benefit is based on a calculation. For more information visit: Health Benefits:
Medical: RCSJ offers its employees several health insurance options through the NJ State Health Benefit Program as a local education employer. All employees are required to contribute to the cost of their health benefits under Chapter 78, P.L. 2011.
Dental: The College offers dental insurance through Delta Dental with four plan options (base plan is free to employees).
Group Life Insurance: Life Insurance is underwritten by the Prudential Insurance Company of America, Inc., and is provided as a result of pension membership. There is no cost to the member for this coverage. The State Treasurer is the official policyholder for all the Noncontributory Group Life Insurance, which is issued as
Policy Number G-14800 .
Flexible Spending Accounts:
The flexible spending program allows you to deduct pre-tax dollars which can be used for co-pays, deductibles, dental, vision, and dependent day care. The medical limit is $2,650 per year, and the dependent care limit is $5,000 per year.
Tuition Reimbursement/Waiver-
RCSJ offers tuition reimbursement for up to 12 credits per fiscal year. The College also offer a tuition waiver for RCSJ courses for employees and eligible dependents.
Employee Assistance Program: RCSJ offers its employees an Employee Assistance Program (EAP). This is a free and completely confidential service available to help employees manage issues in their work and personal lives. EAP counselors provide assessment, support, and if needed referrals to additional services. The issues for which EAP provides support vary, but examples include: Substance abuse Safe working environment Emotional distress Major life events, including births, accidents, and deaths Health care concerns Financial or legal concerns Family/personal relationship issues Work relationship issues Concerns about aging parents
01
Please state your highest level of education and degree, if applicable. 02
Please provide your experience, including number of years and setting, in a related professional office environment. 03
How would you rate your experience with Microsoft Office Products?
Beginner Intermediate Advanced
04
Please describe your professional experience, if any, with higher education ERP systems, including Banner or Anthology. 05
Are you available to work a flexible schedule with variable hours, including both evenings and weekends?
Yes No
Required Question
$18.63 Hourly Location :
NJ 08080, NJ Job Type:
Full Time Staff Job Number:
TCVAS Department:
40010- Academic Services Division:
40050 - Curriculum and Instruction Opening Date:
05/27/2025 Bargaining Unit:
GC NJEA Support Staff
Description The Team Coordinator is an integral member of a team devoted to developing a strong student-centered culture within the department and college wide by performing a wide variety of administrative duties to support Academic Services. Strong organizational skills and the ability to multi-task in a fast-paced office environment with accuracy and attention to detail are required.
Examples of Duties
Greets and assists students, faculty, staff, and visitors with directions to the appropriate office or administrative assistant. Provides exemplary customer service to all inquiries and follow up communications (in-person, telephone, email, print) with a strong knowledge of college policies and enrollment and academic procedures. Processes a variety of documents, forms, reports, report validation, mail merge, electronic calendars, web page updates, digital forms, and communications for Academic Services. Works closely with the Dean of Assessment, Curriculum, Research and Compliance to create agreements between colleges and K-12 school districts. Compiles paperwork for Adjunct Faculty approvals from the K-12 school districts. Responsible for maintaining the management of confidential records, ensuring the integrity of academic records, and other college policies, state, and federal regulations. Works closely with K-12 school districts to provide administrative support for creation of external documentation including Adjunct Faculty approvals and Memorandum of Understanding agreements. Maintains all websites for the department. Assists in the testing of all ERP software upgrades or other existing software related to Academic Services. Serves as recording secretary to the Curriculum Committee/Academic Council on both campuses. Ensures paperwork and follow-up documentation is completed for all approved curriculum updates from the Curriculum Committee/Academic Council on both campuses. Assists in large Banner projects during the academic year, such as system changes with course pre-requisites, which are labor intensive and require strong system knowledge and expertise. Ability to multitask and clear working knowledge of Office Suites products. Order supplies and create requisitions, as needed, for the department. Participates in approved professional development activities. Performs other duties, as assigned.
Minimum Qualifications
High school diploma or GED required; Associate degree preferred Three years' experience in a related professional office environment required. Prior experience in higher ed or educational setting preferred. Experience with Ellucian Banner, Anthology, or similar ERP system preferred. Excellent computer skills, including proficiency in all Microsoft Office applications including Word, Excel, PowerPoint. Proficient in accurate processing of forms and data entry; detail oriented. Ability to work a flexible schedule with varied hours to meet department and College needs Possess the ability to work well and communicate effectively with prospective and current students, staff, faculty, administration, and colleagues and community partners Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, and ethnic backgrounds of community college students, faculty, and staff and a commitment to a student-centered environment If certain conditions exist, this position requires you to have access to personal technological equipment and capabilities to perform your duties. Supplemental Information
COVID-19 vaccination is a requirement for all positions at Rowan College of South Jersey. New hires are expected to be fully vaccinated before beginning work at the College. For more information about RCSJ's vaccine requirements, visit the RCSJ Coronavirus Updates website for the latest information. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical activity of the position:
Standing Walking Talking Hearing Repetitive motion of the wrists, hands, and/or fingers such as picking, pinching, typing Physical requirements of the position: Light work- exerting up to 20 pounds of force occasionally and/or 10 pounds of force frequently Visual acuity requirements of the position: The worker is required to have close visual acuity Workplace conditions of the position: The worker is not substantially exposed to adverse environmental conditions. Affirmative Action/Equal Opportunity Employer
As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies. All full time staff employees earn sick, vacation and personal time off. The College also offers 16 calendar holidays.
Pension Benefits: Participation in the New Jersey State Pension System is a requirement of employment. This position requires enrollment in the
Public Employee Retirement System (PERS) . PERS is a defined benefit plan available to full time employees. Employees participating in PERS are required to contribute a percentage of their base salary and the retirement benefit is based on a calculation. For more information visit: Health Benefits:
Medical: RCSJ offers its employees several health insurance options through the NJ State Health Benefit Program as a local education employer. All employees are required to contribute to the cost of their health benefits under Chapter 78, P.L. 2011.
Dental: The College offers dental insurance through Delta Dental with four plan options (base plan is free to employees).
Group Life Insurance: Life Insurance is underwritten by the Prudential Insurance Company of America, Inc., and is provided as a result of pension membership. There is no cost to the member for this coverage. The State Treasurer is the official policyholder for all the Noncontributory Group Life Insurance, which is issued as
Policy Number G-14800 .
Flexible Spending Accounts:
The flexible spending program allows you to deduct pre-tax dollars which can be used for co-pays, deductibles, dental, vision, and dependent day care. The medical limit is $2,650 per year, and the dependent care limit is $5,000 per year.
Tuition Reimbursement/Waiver-
RCSJ offers tuition reimbursement for up to 12 credits per fiscal year. The College also offer a tuition waiver for RCSJ courses for employees and eligible dependents.
Employee Assistance Program: RCSJ offers its employees an Employee Assistance Program (EAP). This is a free and completely confidential service available to help employees manage issues in their work and personal lives. EAP counselors provide assessment, support, and if needed referrals to additional services. The issues for which EAP provides support vary, but examples include: Substance abuse Safe working environment Emotional distress Major life events, including births, accidents, and deaths Health care concerns Financial or legal concerns Family/personal relationship issues Work relationship issues Concerns about aging parents
01
Please state your highest level of education and degree, if applicable. 02
Please provide your experience, including number of years and setting, in a related professional office environment. 03
How would you rate your experience with Microsoft Office Products?
Beginner Intermediate Advanced
04
Please describe your professional experience, if any, with higher education ERP systems, including Banner or Anthology. 05
Are you available to work a flexible schedule with variable hours, including both evenings and weekends?
Yes No
Required Question