Executive Personal Assistant Job at Society Staffing in New York

Executive Personal Assistant

Division: Family Office

Location: New York, NY 10011

Salary: $120,000 - $140,000

Schedule: Monday – Friday, with flexibility to work weekends as needed for any special events.

Benefits: Health insurance, paid vacation, sick days, and performance-based bonus.

Position Overview

A private family in Chelsea / Greenwich Village, NY seeks to hire a highly professional, poised, and detail-oriented Executive Personal Assistant to provide seamless support to multiple members of the family. The role requires exceptional organizational skills, discretion, and adaptability in managing a range of personal and household tasks. The ideal candidate will be proactive, resourceful, and committed to ensuring smooth daily operations, handling responsibilities with precision and complete confidentiality.

Responsibilities

• Oversee the daily operations of multiple private residences for the family, ensuring all properties run smoothly and efficiently.
• Liaise with household staff, the family office, vendors, and service providers to ensure seamless communication, workflow, and operations across residences.
• Maintain household and family office inventories, managing the procurement of supplies and high-end items as needed.
• Coordinate complex, dynamic schedules for multiple family members, including appointments, meetings, school activities, and social engagements.
• Arrange comprehensive domestic and international travel for the family, including flights, accommodations, ground transportation, and detailed itineraries.
• Oversee the preparation of all travel documents, including passports, visas, and logistical coordination with the family office.
• Plan and execute private family gatherings, dinner parties, celebrations, and special occasions across residences.
• Manage event logistics, coordinating closely with chefs, caterers, florists, entertainers, and outside vendors to ensure flawless execution.
• Handle personalized gifting, luxury procurement, and special requests for multiple family members in coordination with the family office.

Qualifications & Requirements

• Experience: 3-5 years in a similar role within a private family office or corporate setting.
• Bachelor’s degree preferred.
• Strong organizational, multitasking, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and project management tools.
• Highly professional, polished, and poised.
• Exceptional discretion and confidentiality.
• Ability to work independently and anticipate needs.
• Strong attention to detail and ability to work under pressure.
• Valid U.S. work authorization required.
• Valid Driver’s License preferred

SOCIETY STAFFING

379 West Broadway, 2nd Floor

New York, NY 10012

Agency DCA License #2008231