Administrative Assistant Job at Valero in San Antonio

Overview

Administrative Assistant role at Valero. Valero is a leading producer of essential fuels and products. Join a team of about 10,000 employees to drive exceptional results for the company, the energy industry and the community.

As an Administrative Assistant, you will provide general to advanced secretarial, administrative, and office support, often of a non-routine nature, for one or more managers, typically at the VP level or above.

Responsibilities

• Work with VP Administrative Services to prepare and balance multi-million dollar budgets, covering multiple departments.
• Answer, screen, and direct telephone calls, creating a positive impression with callers and arranging conference calls.
• Schedule appointments and make arrangements for meetings and conferences, which may include preparing agendas, reserving and preparing facilities.
• Oversee department volunteer involvement in signature events including Blue Santa, The Valero Benefit for Children and other volunteer events throughout the year.
• Use Concur to monitor and process expense reports for the department.
• Prepare correspondence, reports, and presentations.
• Conduct research and compile statistical reports.
• Organize and maintain a file system, and file correspondence and records of a confidential nature.
• Organize and expedite the flow of work through the manager’s office.
• Arrange and coordinate travel schedules and reservations in Concur.
• Greet visitors and direct them to the appropriate area or person.
• Process invoices and requisitions; order and maintain supplies and arrange for equipment maintenance.

Minimum Requirements

• High School diploma or GED required.
• 5 years of experience providing administrative support for corporate executives required.
• Advanced knowledge and proficiency in Microsoft Word, Microsoft Excel, Microsoft PowerPoint and various other software applications.
• Able and willing to work on-site, in-person at the Valero San Antonio location, required.

Preferred Requirements

• Associate's or higher degree in a related field preferred.
• Experience providing administrative support for corporate executives in the refining/petroleum industry preferred.

Benefits

• Competitive Pay and Annual Bonus Program
• 100% match on 401(K) up to 7%, with immediate vesting
• Company-sponsored Pension Plan
• Comprehensive Healthcare and Wellness Programs
• Onsite Daycare Center
• Onsite Employee and Family Wellness Centers (Physician & Pediatrician)
• Onsite Pharmacy
• State-of-the-art 24-hour Fitness Center free for employees and spouses with access to Tennis and Basketball Facilities
• Onsite cafeteria open for breakfast and lunch
• Sprawling campus with walking paths and access to biking trails
• Benefits described above are highlights only, subject to eligibility and work location.
• Position level and salary will be commensurate with qualifications and experience.

Location and Employment Details

• Primary Location: US-TX-San Antonio
• Job Type: Full-time
• Seniority level: Mid-Senior level
• Job function: Administrative
• Industries: Chemical Manufacturing and Oil and Gas

Valero is an EEO/AA Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to legally protected status, including race/ethnicity, color, religion, sex, national origin, age, disability, protected veteran or any other status protected by applicable federal, state or local laws.