Colorado College
Accounts Payable Specialist
Colorado College, Colorado Springs, Colorado, United States, 80509
Overview
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Accounts Payable Specialist
role at
Colorado College . Department: Controller's Office. Campus Location: Main Campus. FLSA Status: Nonexempt/Hourly. Position Type/Work Schedule: 2080 hours per year, 12 months per year, 40 hours per week (Estimated). Job Summary: Join a dynamic team and play a crucial role in ensuring the smooth financial operations of our college. This role involves precise and efficient processing and payment of invoices, all while adhering to college policies and procedures and complying with federal and state regulations. Responsibilities
Review and validate invoices and purchase orders for proper coding, authorization, and adherence to college policy, government regulations and payment terms. Accurately process accounts payable transactions in both accounting and accounts payable software for direct payments and purchase orders. Accurately prepare all batches for checks and ACH file disbursement. Maintain up-to-date and well-organized documentation of accounts payable transactions for compliance and audit purposes. Oversee purchaser and vendor communications, resolving invoice or payment issues, and maintaining timely follow-ups. Ensure compliance with all tax reporting and planning including preparing 1099 tax forms. Partner with internal departments to enhance accounts payable processes and address any workflow challenges. Assist with campus training and accounts payable system training and troubleshooting. Support month end, year-end close and ad-hoc processes including reconciliations of cash advances, petty cash accounts, prepayments and prepare all accounts payable related year-end audit work papers. Qualifications
Minimum Qualifications: High school graduate or equivalent. Minimum of three years of experience in accounts payable; advanced Excel skills, excellent communication skills and strong attention to detail and accuracy. Preferred Qualifications: Degree in Accounting, Finance or related field preferred. Experience with SAP Concur software and Banner ERP a plus. Applicants are welcome to apply even if you do not meet the preferred qualifications. Other: We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. Position Details
Does not supervise others. Position will not drive CC vehicles. Application Instructions: Continuous Recruitment – for full consideration, apply by: April 28, 2025. This position is not eligible for visa sponsorship. Anticipated Hiring Salary Range: $20.44 to $24.31 per hour. What We Offer
As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including: Medical, Dental, and Vision Insurance; Paid vacation and sick time (0.085 vacation hours and 0.0462 sick hours per hour worked); Paid seasonal breaks and holidays; 403(b) retirement plans with 5% employee contribution and 10% CC contribution; Tuition benefits for employee and eligible dependents; Public Service Loan Forgiveness (PSLF) Assistance Program; Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants. To apply, please visit: https://apptrkr.com/6236162 Senior Accountant - Steamboat Springs, CO section and related notes are included for context but not part of this role.
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Join to apply for the
Accounts Payable Specialist
role at
Colorado College . Department: Controller's Office. Campus Location: Main Campus. FLSA Status: Nonexempt/Hourly. Position Type/Work Schedule: 2080 hours per year, 12 months per year, 40 hours per week (Estimated). Job Summary: Join a dynamic team and play a crucial role in ensuring the smooth financial operations of our college. This role involves precise and efficient processing and payment of invoices, all while adhering to college policies and procedures and complying with federal and state regulations. Responsibilities
Review and validate invoices and purchase orders for proper coding, authorization, and adherence to college policy, government regulations and payment terms. Accurately process accounts payable transactions in both accounting and accounts payable software for direct payments and purchase orders. Accurately prepare all batches for checks and ACH file disbursement. Maintain up-to-date and well-organized documentation of accounts payable transactions for compliance and audit purposes. Oversee purchaser and vendor communications, resolving invoice or payment issues, and maintaining timely follow-ups. Ensure compliance with all tax reporting and planning including preparing 1099 tax forms. Partner with internal departments to enhance accounts payable processes and address any workflow challenges. Assist with campus training and accounts payable system training and troubleshooting. Support month end, year-end close and ad-hoc processes including reconciliations of cash advances, petty cash accounts, prepayments and prepare all accounts payable related year-end audit work papers. Qualifications
Minimum Qualifications: High school graduate or equivalent. Minimum of three years of experience in accounts payable; advanced Excel skills, excellent communication skills and strong attention to detail and accuracy. Preferred Qualifications: Degree in Accounting, Finance or related field preferred. Experience with SAP Concur software and Banner ERP a plus. Applicants are welcome to apply even if you do not meet the preferred qualifications. Other: We value diverse perspectives and encourage individuals with a genuine interest in the role to submit their applications. Position Details
Does not supervise others. Position will not drive CC vehicles. Application Instructions: Continuous Recruitment – for full consideration, apply by: April 28, 2025. This position is not eligible for visa sponsorship. Anticipated Hiring Salary Range: $20.44 to $24.31 per hour. What We Offer
As part of the total compensation for Staff and Faculty roles, we offer a competitive benefits package including: Medical, Dental, and Vision Insurance; Paid vacation and sick time (0.085 vacation hours and 0.0462 sick hours per hour worked); Paid seasonal breaks and holidays; 403(b) retirement plans with 5% employee contribution and 10% CC contribution; Tuition benefits for employee and eligible dependents; Public Service Loan Forgiveness (PSLF) Assistance Program; Wellness benefits including free access to the sports center, swimming pool, arts and crafts, outdoor programs, and financial consultants. To apply, please visit: https://apptrkr.com/6236162 Senior Accountant - Steamboat Springs, CO section and related notes are included for context but not part of this role.
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