Affinity Management Services, LLC
Administrative Assistant- Community Association Manager
Affinity Management Services, LLC, Miami, Florida, us, 33222
Overview
Administrative Assistant- Community Association Manager Affinity Management Services, LLC is an Association Management Company serving Miami-Dade, Broward, and Palm Beach County. We are seeking an Assistant Manager to support the daily operation of the management office for community associations. Responsibilities
Assist in the daily operation of the management office, following established company procedures and guidelines. Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner. Respond to emails appropriately and promptly. Daily pickup of incoming mail (FedEx, UPS, USPS) and ensure timely distribution. Perform administrative tasks including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies. Maintain and update information in VertiLink (Property Management Software) and other association databases. Provide general office support, including processing print jobs, scanning, and faxing. Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings. Coordinate and track important dates and meetings (e.g., turnover, annual, and budget meetings). Manage maintenance and purchase requests, including processing applications and property-specific forms. Assist in producing meeting minutes for board meetings. Code and enter all invoices for the community. Collaborate with committees and committee chairpersons. Provide daily interaction and support to owners. Post agendas to proper physical locations and the website. Process vendor packets for all vendors and monitor vendor license and insurance expiration. Coordinate and reserve conference room events. Undertake special projects as instructed. Qualifications
Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.). Professional communication skills (phone, interpersonal, written, verbal). Exceptional customer service skills. Knowledge of typical business correspondence (grammar, structure, punctuation, spelling). Bilingual proficiency is preferred. 2 years of experience in property management is preferred. General computer skills required. What We Offer
Fully paid medical insurance Voluntary dental, vision, life insurance, and short-term disability 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment, with opportunities for growth and promotion, including training and mentoring. Note: The company provides a disclaimer that the job post may not be exhaustive and essential functions may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment and adheres to fair employment practices. Equity and Employment Details
Seniority level: Entry level Employment type: Full-time Job function: Administrative Referrals increase your chances of interviewing. Get notified about new Administrative Assistant jobs in Miami, FL.
#J-18808-Ljbffr
Administrative Assistant- Community Association Manager Affinity Management Services, LLC is an Association Management Company serving Miami-Dade, Broward, and Palm Beach County. We are seeking an Assistant Manager to support the daily operation of the management office for community associations. Responsibilities
Assist in the daily operation of the management office, following established company procedures and guidelines. Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner. Respond to emails appropriately and promptly. Daily pickup of incoming mail (FedEx, UPS, USPS) and ensure timely distribution. Perform administrative tasks including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies. Maintain and update information in VertiLink (Property Management Software) and other association databases. Provide general office support, including processing print jobs, scanning, and faxing. Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings. Coordinate and track important dates and meetings (e.g., turnover, annual, and budget meetings). Manage maintenance and purchase requests, including processing applications and property-specific forms. Assist in producing meeting minutes for board meetings. Code and enter all invoices for the community. Collaborate with committees and committee chairpersons. Provide daily interaction and support to owners. Post agendas to proper physical locations and the website. Process vendor packets for all vendors and monitor vendor license and insurance expiration. Coordinate and reserve conference room events. Undertake special projects as instructed. Qualifications
Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.). Professional communication skills (phone, interpersonal, written, verbal). Exceptional customer service skills. Knowledge of typical business correspondence (grammar, structure, punctuation, spelling). Bilingual proficiency is preferred. 2 years of experience in property management is preferred. General computer skills required. What We Offer
Fully paid medical insurance Voluntary dental, vision, life insurance, and short-term disability 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment, with opportunities for growth and promotion, including training and mentoring. Note: The company provides a disclaimer that the job post may not be exhaustive and essential functions may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment and adheres to fair employment practices. Equity and Employment Details
Seniority level: Entry level Employment type: Full-time Job function: Administrative Referrals increase your chances of interviewing. Get notified about new Administrative Assistant jobs in Miami, FL.
#J-18808-Ljbffr