Affinity Management Services, LLC
Administrative Assistant- Community Association Manager
Affinity Management Services, LLC, Miami, Florida, us, 33222
Overview
Administrative Assistant - Community Association Manager - Palm Beach County at Affinity Management Services, LLC. This role supports the daily operation of the management office for community associations, handles administrative tasks, ensures effective communication, and maintains organized records. Proficiency in Microsoft Office and strong interpersonal and customer service skills are essential. Responsibilities
Assist in the daily operation of the management office, following established company procedures and guidelines. Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner. Respond to all emails appropriately and promptly. Daily pickup of incoming mail (FedEx, UPS, USPS) and ensure timely distribution. Perform administrative tasks, including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies. Maintain and update information in VertiLink (Property Management Software) and other association databases. Provide general office support, including processing print jobs, scanning, and faxing. Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings. Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. Manage maintenance and purchase requests, including processing applications and other property-specific forms. Assist in producing meeting minutes for board meetings. Code and enter all invoices for the community. Collaborate with committees and committee chairpersons. Provide daily interaction and support to owners. Post all agendas to the proper physical locations and the website. Process vendor packets for all vendors and monitor vendor license and insurance expiration. Coordinate and reserve conference room events. Undertake special projects as instructed. Qualifications
Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.). Professional communication skills (phone, interpersonal, written, verbal, etc.). Exceptional customer service skills. Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.). Bilingual proficiency preferred. 2 years of experience in property management preferred. General computer skills required. What We Offer
Fully paid medical insurance Voluntary dental, vision, life insurance, and short-term disability 401(K) Plan after 90 days of employment About Us and Values
Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.
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Administrative Assistant - Community Association Manager - Palm Beach County at Affinity Management Services, LLC. This role supports the daily operation of the management office for community associations, handles administrative tasks, ensures effective communication, and maintains organized records. Proficiency in Microsoft Office and strong interpersonal and customer service skills are essential. Responsibilities
Assist in the daily operation of the management office, following established company procedures and guidelines. Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner. Respond to all emails appropriately and promptly. Daily pickup of incoming mail (FedEx, UPS, USPS) and ensure timely distribution. Perform administrative tasks, including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies. Maintain and update information in VertiLink (Property Management Software) and other association databases. Provide general office support, including processing print jobs, scanning, and faxing. Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings. Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. Manage maintenance and purchase requests, including processing applications and other property-specific forms. Assist in producing meeting minutes for board meetings. Code and enter all invoices for the community. Collaborate with committees and committee chairpersons. Provide daily interaction and support to owners. Post all agendas to the proper physical locations and the website. Process vendor packets for all vendors and monitor vendor license and insurance expiration. Coordinate and reserve conference room events. Undertake special projects as instructed. Qualifications
Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.). Professional communication skills (phone, interpersonal, written, verbal, etc.). Exceptional customer service skills. Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.). Bilingual proficiency preferred. 2 years of experience in property management preferred. General computer skills required. What We Offer
Fully paid medical insurance Voluntary dental, vision, life insurance, and short-term disability 401(K) Plan after 90 days of employment About Us and Values
Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.
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