Vaco
About the Role
Our client, a reputable
law firm , is seeking a detail-oriented Bookkeeper to manage day-to-day accounting and ensure impeccable
trust accounting (IOLTA)
compliance. The ideal candidate understands matter-based billing, retainers, and 3-way reconciliations, and can partner closely with attorneys and admin staff. Key Responsibilities
Maintain the
general ledger ; process A/P and A/R, retainers, and client refunds. Prepare and send
client invoices ; post payments and apply to matters accurately. Perform
monthly 3-way trust reconciliations
(bank, client ledger, trust ledger) and ensure IOLTA compliance. Track
client costs/advanced expenses , reimbursements, and write-offs. Reconcile
bank/credit card
statements; research and clear variances promptly. Prepare
journal entries
(accruals/deferrals/reclasses) and maintain
prepaid/fixed asset
schedules. Support
month-end close , partner distributions, and financial reporting. Prepare
1099s
and provide documentation for audits and compliance reviews. Recommend
process improvements
to enhance accuracy and efficiency. Qualifications
Associate's or Bachelor's in Accounting/Finance (or equivalent experience). 2-4+ years
bookkeeping/accounting;
law firm trust accounting
strongly preferred. Proficiency with
QuickBooks
and legal billing platforms ( Clio, Tabs3, PracticePanther, Timeslips, Litify , or similar). Strong Excel skills (lookups, pivots) and exceptional attention to detail. High integrity, confidentiality, and clear communication with attorneys and staff. Nice to Have
Experience with
IOLTA rules
in multi-state environments. Familiarity with
eBilling
portals and LEDES formats. Exposure to
cash- vs. accrual-basis
reporting and partner comp models. Compensation and benefits information: Determined based on factors including experience, location, and organizational needs. Salary range disclosures, discretionary bonuses, and benefits (medical, dental, vision, 401(k)) may apply where required by law. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by law. Vaco by Highspring and its affiliates are committed to inclusion and will provide reasonable accommodations for applicants with disabilities. If accommodations are needed to participate in the application or interview process, please contact HR. Privacy notices and policies are available for California, Virginia, and other regions; refer to the company pages for details. Pay Transparency Notice Salary ranges are determined by factors including experience, licensure, location, and organizational needs. The company may offer discretionary bonuses and standard benefits as applicable by law.
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Our client, a reputable
law firm , is seeking a detail-oriented Bookkeeper to manage day-to-day accounting and ensure impeccable
trust accounting (IOLTA)
compliance. The ideal candidate understands matter-based billing, retainers, and 3-way reconciliations, and can partner closely with attorneys and admin staff. Key Responsibilities
Maintain the
general ledger ; process A/P and A/R, retainers, and client refunds. Prepare and send
client invoices ; post payments and apply to matters accurately. Perform
monthly 3-way trust reconciliations
(bank, client ledger, trust ledger) and ensure IOLTA compliance. Track
client costs/advanced expenses , reimbursements, and write-offs. Reconcile
bank/credit card
statements; research and clear variances promptly. Prepare
journal entries
(accruals/deferrals/reclasses) and maintain
prepaid/fixed asset
schedules. Support
month-end close , partner distributions, and financial reporting. Prepare
1099s
and provide documentation for audits and compliance reviews. Recommend
process improvements
to enhance accuracy and efficiency. Qualifications
Associate's or Bachelor's in Accounting/Finance (or equivalent experience). 2-4+ years
bookkeeping/accounting;
law firm trust accounting
strongly preferred. Proficiency with
QuickBooks
and legal billing platforms ( Clio, Tabs3, PracticePanther, Timeslips, Litify , or similar). Strong Excel skills (lookups, pivots) and exceptional attention to detail. High integrity, confidentiality, and clear communication with attorneys and staff. Nice to Have
Experience with
IOLTA rules
in multi-state environments. Familiarity with
eBilling
portals and LEDES formats. Exposure to
cash- vs. accrual-basis
reporting and partner comp models. Compensation and benefits information: Determined based on factors including experience, location, and organizational needs. Salary range disclosures, discretionary bonuses, and benefits (medical, dental, vision, 401(k)) may apply where required by law. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by law. Vaco by Highspring and its affiliates are committed to inclusion and will provide reasonable accommodations for applicants with disabilities. If accommodations are needed to participate in the application or interview process, please contact HR. Privacy notices and policies are available for California, Virginia, and other regions; refer to the company pages for details. Pay Transparency Notice Salary ranges are determined by factors including experience, licensure, location, and organizational needs. The company may offer discretionary bonuses and standard benefits as applicable by law.
#J-18808-Ljbffr